Unit Secretary, Birthing Center

Job summary

The Unit Secretary manages patient records, birth certificates, and unit communications within the birthing center. They also facilitate patient admissions, coordinate with nursing staff, and maintain unit supplies.

Job details

Completes necessary forms, requisitions and communications to implement orders. Sustains proficiency in the current EMR system. Maintains accurate and complete patient records on unit by established department policies and procedures. Maintains and organizes all patient Pre-Natal Progress Records imported from Obstetricians offices. Maintains and initiates birth records for all infants: Completes Birth Certificates for all newborns using the Commonwealth of Massachusetts Virtual Gateway system. Assembles paperwork for all newborns and completes process by obtaining parent signatures and notarizing Paternity and Non-Paternity documents Faxes/scans/transmits completed documentation to the Commonwealth of Massachusetts Registry of Vitals Records office in a timely manner Properly utilizes Nurse Locator for timely communications with nursing staff; and Patient Call system to initiate timely responsiveness to patient call bells. Maintains patient chart in appropriate functional order as prescribed by hospital policy. Initiates admission and registration of all birthing center patients. Represents hospital in the community and within the hospital by maintaining confidentiality regarding patients. Maintains adequate quantity of forms, materials and supplies on unit. Prints out visitor passes for visitors presenting at the desk. Responds in a professional and courteous manner in all telephone and verbal communications with internal and external customers. Adheres to safety, blood/fluid policies and procedures when transporting specimens to the lab. Consistently provides service excellence to all patients, family members, visitors, volunteers and co-workers. Performs other work-related duties and activities as assigned or requested. Ability to read, write and communicate in English CCHC Medical Terminology Exam (or proof of course, prior to start date) (MA Birth Registrar) - MA Birth Registrar with Vitals Information Partnership (VIP) (obtain within 60 days) (Notary) - Notary Public in the Commonwealth of Massachusetts Notary Public (obtain within 60 days) Demonstrated knowledge of healthcare informatics systems (Preferred) - Medical Secretary/Medical Receptionist experience

What you’ll do

The Unit Secretary manages patient records, birth certificates, and unit communications within the birthing center. They also facilitate patient admissions, coordinate with nursing staff, and maintain unit supplies.

Requirements

Candidates must have medical secretary or receptionist experience and be able to obtain Notary Public and MA Birth Registrar certifications. Proficiency in medical terminology and healthcare informatics systems is required or preferred.

Listed skills

• Customer service · Preferred
• Data entry · Preferred
• Communication · Preferred
• Administrative Support · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Medical terminology
• EMR systems
• Healthcare informatics
• Notary public
• Birth registration
• Patient record management
• Customer service
• Data entry
• Communication
• Administrative support
• Notary Services
• Vital Signs
• Health Informatics
• Birth Certificates
• Medical Records
• Confidentiality
• Electronic Medical Record
• English Language
• Obstetrics And Gynaecology
• Medical Terminology
• Nursing
• Registration

Job areas

• Healthcare
• Administrative
• Customer Service & Support
• Unit Secretary
• Medical Secretary
• Medical Secretaries
• Medical Secretaries and Administrative Assistants

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