Unit Secretary, Surgical Day Care

Job summary

The Unit Secretary manages patient registration, maintains appointment schedules, and ensures accurate medical record keeping within the Surgical Day Care unit. They also coordinate patient transport and provide administrative support to nursing staff and physicians.

Job details

1. Interviews patient and/or patient representative to obtain required information necessary to complete the registration process in the hospital information system and maintains the accuracy, confidentiality, and integrity of the automated database. 2. Provide information to patient and/or representative, including but not limited to: Health Care Proxy, Advanced Beneficiary Notice, Important Medicare Message (IMM) forms, financial issues and refers to Financial Counselor if appropriate. Obtain completed forms as available. 3. Maintains providers daily appointment schedules including scheduling and rescheduling patient appointments, processing cancellations and no-show appointments. 4. Maintains accurate, complete and up-to-date patient records. Obtains old records, reports, results, dictation, transcription, etc., as instructed. 5. Maintains adequate quantity of forms, materials and supplies on assigned unit. 6. Responds in a professional and courteous manner in all telephone and verbal communications with internal and external customers. 7. Answers phones, relays phone calls and/or messages, calls ancillary departments, private physicians, and other healthcare facilities, etc. 8. Provides timely communications with nursing staff. 9. Schedules appointments for pre-admission testing services within Perioperative Services, collaboratively utilizing the schedule and available appointment times. 10. Initiates admission and registration of all Perioperative Services patients. 11. Coordinates patient transport resources by established Perioperative Services, CCH and regulatory agency policies, procedures, standards, and recommendations or as requested by authorized physicians, management or nurses. 12. Copies, scans, and faxes materials. Obtains, correlates and processes medical records and reports as required by established Perioperative Services, CCH and regulatory agency policies, or as requested by authorized physicians, management, or nurses. 13. Adheres to safety, blood/body fluid policies and procedures. 14. Demonstrates proficiency and accuracy in the use of healthcare informatic systems. 15. Represents hospital in the community and within the hospital by maintaining confidentiality regarding patients. 16. Consistently provides service excellence to all patients, family members, visitors, volunteers and co-workers. 17. Performs other work-related duties and activities as assigned or requested. • Ability to read, write, and communicate in English. • Demonstrated knowledge of healthcare informatics systems. • Successful passage of medical terminology course, or successfully pass medical terminology challenge exam. • Medical Secretary/Medical Receptionist experience preferred.

What you’ll do

The Unit Secretary manages patient registration, maintains appointment schedules, and ensures accurate medical record keeping within the Surgical Day Care unit. They also coordinate patient transport and provide administrative support to nursing staff and physicians.

Requirements

Candidates must be proficient in English and possess knowledge of healthcare informatics systems. A medical terminology course or challenge exam is required, with preference given to those with prior medical receptionist experience.

Listed skills

• Customer service · Preferred
• Appointment Scheduling · Preferred
• Administrative Support · Preferred
• Safety Compliance · Preferred
• Communication · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Patient registration
• Medical terminology
• Healthcare informatics
• Appointment scheduling
• Medical records management
• Customer service
• Data entry
• Communication
• Administrative support
• Safety compliance
• Audio Transcription
• Patient Interviews
• Health Informatics
• Management
• Medical Records
• Hospital Information Systems
• Confidentiality
• English Language
• Perioperative Care
• Medical Terminology
• Medicare
• Nursing
• Patient Transport
• Telephone Skills
• Scheduling
• Registration
• Setting Appointments

Job areas

• Healthcare
• Administrative
• Customer Service & Support
• Unit Secretary
• Medical Secretary
• Medical Secretaries
• Medical Secretaries and Administrative Assistants