Administrative Clerk 1 - Building Inspection Administration

Job summary

This position provides reception, clerical, and administrative support for the Building Inspection office, including processing permit applications and maintaining databases. The role also involves acting as a point of contact for building violations and assisting with the development of departmental digital resources.

Job details

Req ID: 2006 Business Unit: Electoral Area Services Division: Building Inspection Regular / Auxiliary: Auxiliary; up to 15 months Job Type: Auxiliary (anticipated full-time schedule) Pay Grade: CAN/05/02/J10 Rate of Pay: $36.01 - $38.31 per hour; plus 15% in lieu of benefits Hours of Work: 70 hours bi-weekly Posting Date: September 3, 2026 Closing Date: Open until filled, submission review to begin September 22, 2026 Summary This position provides reception, clerical and administrative support relating to the day-to-day operations of the Building Inspection office and may be assigned to work at other locations subject to operations requirements.Key Duties & Responsibilities Provides reception support and responds to general inquiries pertaining to building permits and permit application procedures. Provides direction, guidance and training to auxiliary clerical staff as required. Provides administrative and clerical services. Provides cashier services and prepares bank deposits as required. Prepares reports and correspondence in support of building inspection services. Records correspondence and documentation relating to building permit applications, pending files and property files. Enters permit information into building permit database. Processes building permit applications in preparation for building inspectors. Inputs building inspection worksheets into database and notifies applicants of permit fees. Coordinates filing system and time sensitive information related to inspections and work projects to ensure compliance with bylaw timelines. Receives and records permit fees and issues receipts for monies received. Contacts property owners who have expired building permits or building violations and assists them to obtain compliance, as required. Acts as the point of contact for building violations files. Compiles documentation for registering notices on land title and provides information for the preparation of staff reports. Prepares month end statistical reports, updates inventory of building permits and completed files. Acts as SharePoint Champion and assists in the ongoing development of the building Inspection SharePoint site, the building permit database and the department's external webpages. Prepares files for microfilming. Operates various office equipment, digital camera and related software, microfiche. Follows all policies, procedures and standards of the CRD. Performs other related duties as required.Additional Information NoneKey Skills & Abilities Excellent communication (verbal and written), interpersonal and customer service skills. Strong accurate keyboarding and data entry skills. Thorough knowledge of grammar, spelling and proper formats and styles for business correspondence and proof reading and editing skills. Thorough knowledge of office operations, administrative processes and systems. Strong ability to operate various types of office equipment. Strong MS Word, Excel, PowerPoint and Outlook and SharePoint skills. Strong proficiency and experience using property database software such as Tempest. Strong organizational skills, including the ability to work under pressure, prioritize work and to set and meet deadlines. Strong ability to deal with the public with professionalism, tact and diplomacy. Considerable experience in managing a bookkeeping system to record bank deposits and petty cash activities. Strong ability to deal with the public with professionalism, tact and diplomacy. Basic ability to understand and interpret various building bylaws related to the CRD. Working knowledge and experience with BC Land Title System and Land Title Act or similar, and procedures for research and retrieval/examination of available data/information. Strong ability to take initiative, use independent judgement and show discretion. Strong organizational skills, including the ability to work under pressure, prioritize work and to set and meet deadlines. Strong ability to establish and maintain effective and collaborative working relationships.Qualifications Certificate in a related discipline A minimum of 2 years' directly related experience An equivalent combination of education and experience Certifications Valid BC Driver's Licence APPLICATIONSTo apply for this exciting opportunity, please click "Apply now" to submit your resume and covering letter online.We welcome all qualified applicants to apply and may consider a combination of experience, education and/or training where possible. We value the diversity of the people we hire and serve. In our commitment to bring differing perspectives to our workplace, and to deliver the best possible service to our customers, we encourage and welcome applications from all people with diverse backgrounds, abilities, and lived experiences. Please let us know if you require an accommodation during the application and selection process. Your confidential request can be sent to careers@crd.bc.caThe Capital Regional District wishes to thank you for your interest and advises that only those candidates under active consideration will be contacted.

What you’ll do

This position provides reception, clerical, and administrative support for the Building Inspection office, including processing permit applications and maintaining databases. The role also involves acting as a point of contact for building violations and assisting with the development of departmental digital resources.

Requirements

Candidates must possess a certificate in a related discipline and a minimum of 2 years of directly related experience. A valid BC Driver's Licence is also required for this role.

Benefits

• 15% in lieu of benefits

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Microsoft Excel · Preferred
• SharePoint · Preferred
• Communication · Preferred
• Data entry · Preferred
• Microsoft Outlook · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Reception
• Clerical support
• Data entry
• Customer service
• MS Word
• Excel
• PowerPoint
• Outlook
• SharePoint
• Tempest
• Bookkeeping
• Communication
• Organizational skills
• Proofreading
• Editing
• Time management
• Database Software
• Building Permit Applications
• Office Equipment
• Statistical Reporting
• Administrative Support
• Tactfulness
• Professionalism
• Organizational Skills
• Ability To Meet Deadlines
• Diplomacy
• Issuing Receipts
• Microsoft Word
• Microsoft Excel
• Research
• Deposit Accounts
• Building Inspections
• Business Correspondence
• Clerical Works
• Customer Service
• Data Entry
• Grammar
• Microform
• Microsoft Outlook
• Operations
• Microsoft PowerPoint
• Proactivity
• Microsoft SharePoint
• Filing
• Prioritization

Job areas

• Administrative
• Government & Public Sector
• Customer Service & Support
• Building Administrator
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive