Archiving Assistant - 12-month contract

Job summary

The Archiving Assistant is responsible for maintaining archives, scanning documents, and providing clerical support to the Archivist. They will also manage database updates, prepare materials for inspections, and handle the physical manipulation of storage containers.

Job details

About The Role The Archiving assistant will be responsible for maintaining the archives and for providing support. What You'll Do Here Responsible for making copies and scanning various documents. Clerical duties for the Archivist. Preparation for inspections, including unarchiving of material. Updating databases. Paper Archiving. Regular manipulation of archiving storage containers. What You'll Need To Succeed DES completed or higher-level degree in a Secretarial or related field. Must demonstrate excellent organizational skills. Adequate knowledge of a regulated environment (e.g., GLP, GCP) Excellent communication skill in French and English. Strong attention to detail. Sense of Urgency. Commitment to providing excellent customer service. Ability to maintain confidentiality. Ability to remain calm and discreet under pressure. Must be able to lift to 40 lbs. on a daily basis Good knowledge of Word, Excel and Microsoft Office is required. Altasciences Strives To Provide a French Working Environment For Its Employees In Quebec. Although As Part Of Its Francization Program Has Taken All Reasonable Steps To Avoid Imposing The Above-mentioned Requirement. Fluency In English Is An Essential Requirement For The Position Of Archiving Assistant Including, But Not Limited To, For The Following Reasons The requirement to have study protocols, designs and clinical research documents written and documented in English as required by industry regulatory agencies. What We Offer On-site at our Laval location (575 Armand Frappier). Free-parking for employees. Accessible by Metro Montmorency. Altasciences' Incentive Programs Include Training & Development Programs Employee Referral Bonus Program Annual Performance Reviews

What you’ll do

The Archiving Assistant is responsible for maintaining archives, scanning documents, and providing clerical support to the Archivist. They will also manage database updates, prepare materials for inspections, and handle the physical manipulation of storage containers.

Requirements

Candidates must possess a DES or higher-level degree in a secretarial or related field and demonstrate excellent organizational and communication skills. Proficiency in Microsoft Office and knowledge of regulated environments like GLP or GCP are required, along with the ability to lift up to 40 lbs.

Benefits

• Training & development programs • Employee referral bonus program • Annual performance reviews • Free parking

Listed skills

• French · Preferred
• Customer service · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Microsoft Office · Preferred
• Microsoft Word · Preferred
• Google Cloud · Preferred
• English · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Document scanning
• Database management
• Clerical support
• Organizational skills
• French
• English
• Attention to detail
• Customer service
• Confidentiality
• Microsoft Office
• Word
• Excel
• GLP
• GCP

Job areas

• Administrative
• Science & Research
• Healthcare