Executive Assistant

Job summary

Provide primary administrative support to the CEO and CFO, including handling confidential business and financial materials, correspondence, presentations, board materials, and executive communications. Coordinate visas, data rooms, expenses, invoices, meetings, and travel, while assisting central services teams and liaising with external stakeholders.

Job details

Overview: We are a wholly owned subsidiary of BWX Technologies focused on providing life cycle management services in the energy and utility sector. We develop innovative solutions for the global electricity and medical industries, helping empower a sustainable future. Trusted by clients worldwide, our employees provide expertise in engineering, testing, and inspection across a wide range of services. With offices worldwide and independent laboratories and testing facilities, we collaborate closely with clients to ensure utility assets perform safely, reliably, and efficiently throughout their entire life cycle. We take pride in being consistently ranked as one of the best places to work in the energy and utility industry, where purpose and people mean as much as innovation and growth. That’s why we choose only the best and brightest to join us. To keep pace with the expanding energy and utility sector, we have grown from a company of 300 to over 1,000 in only the last few years - and we aren’t looking to slow down. Join our diverse, supportive workplace for a rewarding career in the electricity industry. Responsibilities: Providing primary support to senior executives in the office of the CEO & CFO Preparation and processing of confidential material related to overall business plans, financial statements, organization changes, executive appointments, etc. Composing and processing correspondence Coordination and distribution of financial data for review by the Executive Team. Preparation of presentation materials Assistance in preparation of company's board materials Visa administration for staff including liaising with legal counsel Communications with bankers, advisors, board members Data room management for sale and purchase of companies Assisting other central services teams (e.g. finance, business improvements, strategic growth) Processing of expense reports, invoices Making meeting and travel arrangements Qualifications: Requires strong communication skills, both oral and written to act as a liaison with all contacts Requires at least 8 years experience working in a corporate environment resulting in familiarity with financial terms and processes Up to 8 years administrative experience at the executive level Experience working in a confidential capacity and exercising discretion Strong computer skills using MS Word, Excel, PowerPoint, Outlook, etc. SAP experience would be a definite asset Ability to prioritize multiple demands with minimal supervision Demonstrated initiative and ability to work independently Demonstrated ability to multitask, organize and execute A willingness to work hard and to meet demanding time schedules. This knowledge is considered to be normally acquired through the successful completion of a community college diploma in business administration or equivalent. This role requires the successful candidate to complete the security clearance process. The security clearance process is conducted in accordance with applicable regulatory requirements of the Canadian Security Intelligence Service (CSIS) and the Canadian Nuclear Safety Commission (CNSC) and may take up to 12 months to complete. We are strongly committed to diversity, equity and inclusion (DE&I) and welcomes applications from all individuals. Career Connections Canada Inc. welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates participating in all aspects of the selection process. To request accommodation, please contact Career Connections Canada Inc.

What you’ll do

Provide primary administrative support to the CEO and CFO, including handling confidential business and financial materials, correspondence, presentations, board materials, and executive communications. Coordinate visas, data rooms, expenses, invoices, meetings, and travel, while assisting central services teams and liaising with external stakeholders.

Requirements

The role requires at least eight years of corporate experience, up to eight years of executive-level administrative experience, strong communication and computer skills, and demonstrated discretion, initiative, organization, and ability to manage competing demands. A community college diploma in business administration or equivalent is normally expected; SAP experience is an asset, and the successful candidate must complete a security clearance process that may take up to 12 months.

Listed skills

• SAP · Preferred
• written communication · Preferred
• Organization · Preferred
• Microsoft Excel · Preferred
• Multitasking · Preferred
• Prioritization · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Support
• Written Communication
• Oral Communication
• Confidentiality
• Discretion
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• SAP
• Prioritization
• Organization
• Multitasking
• Independent Work
• Financial Processes
• Travel Coordination

Job areas

• Administrative
• Management & Leadership
• Energy
• Finance & Accounting

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