Temporary Experience Associate

Job summary

The role supports day-to-day workplace operations and the planning and execution of a new office move in Toronto. Key duties include managing vendors, coordinating catering, and maintaining office functionality and documentation.

Job details

Our client, a leading technology and social media company, is looking for a temporary Experience Associate, Places to support their Toronto office. This role will work closely with the Experience Manager, based in New York, and will serve as a key partner in supporting workplace operations, employee experience, and the upcoming office move. This assignment starts in mid-October and will last approximately 6 months, with potential for extension. The company is preparing to move into a new 9,000-square-foot office in January 2027, making this an exciting opportunity for someone with strong project management, organizational, and office operations experience. Location: Toronto, ON – 1 University Avenue Hours: 9am – 5pm ET, with flexibility for OT as needed Fully onsite, Monday – Friday Responsibilities: Partner closely with the Experience Manager to support day-to-day workplace operations and projects. Serve as a key support partner for the upcoming Toronto office move, assisting with planning, coordination, and execution. Support the opening of the new Toronto office and help establish standard operating procedures. Create an inclusive, organized, and dynamic workplace experience for employees and visitors. Coordinate in-office catering and food deliveries, including ordering, setup, breakdown, and invoice review/submission. Maintain the appearance, organization, and functionality of the office space and equipment. Manage building maintenance requests and work with vendors to quickly resolve issues and emergencies. Oversee office supplies, kitchen ordering, stocking, and general workplace needs. Build and maintain relationships with landlords, vendors, and internal partners, including IT, HR, and local leadership. Maintain accurate floor plans, seating charts, and office documentation. Oversee room and desk scheduling through workplace booking platforms. Maintain and update office resources, policies, expense reports, and other documentation. Support client and visitor experiences within the Toronto office. Assist with various administrative, operational, and ad hoc projects for the broader International Places team. Qualifications: 3–4+ years of office coordination, administrative support, workplace operations, or a similar role. Experience in a technology, startup, creative, or fast-paced environment strongly preferred. Experience supporting an office move, build-out, or workplace project is highly preferred. Strong project management and organizational skills with exceptional attention to detail. Excellent verbal and written communication skills with the ability to interact professionally with employees, clients, vendors, and leadership. Highly adaptable and comfortable managing multiple, shifting priorities in a fast-paced environment. Strong problem-solving skills with the ability to take initiative and ask thoughtful clarifying questions. Team-oriented, proactive, and resourceful with a true self-starter mentality. Proficiency with Google Suite, including Google Docs, Sheets, and Slides. Experience with workplace booking platforms is a plus. Familiarity with general office maintenance, including electrical, plumbing, HVAC, security, and building operations, is a plus. Must be comfortable working fully onsite, 5 days per week, in the Toronto office.

What you’ll do

The role supports day-to-day workplace operations and the planning and execution of a new office move in Toronto. Key duties include managing vendors, coordinating catering, and maintaining office functionality and documentation.

Requirements

Requires 3-4+ years of experience in office coordination or workplace operations, preferably within a fast-paced technology or startup environment. Proficiency in Google Suite and experience with office build-outs or relocations are highly preferred.

Listed skills

• Project management · Preferred
• Administrative Support · Preferred
• Google Suite · Preferred
• Problem solving · Preferred
• Communication · Preferred
• Budgeting · Preferred
• Stakeholder Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Coordination
• Workplace Operations
• Project Management
• Administrative Support
• Vendor Management
• Event Coordination
• Google Suite
• Problem Solving
• Organizational Skills
• Communication
• Facility Management
• Budgeting
• Stakeholder Management
• Office Relocation
• Resource Management

Job areas

• Administrative
• Management & Leadership
• Technology
• Creative & Media
• Logistics