Pharmacy - Administrative Assistant

Job summary

Provide confidential administrative and professional support to the pharmacy, including preparing correspondence and supplies, reviewing expenses and forms, and setting up accounts for new residences. Handle calls, mail, email, scheduling, and event coordination, and support Health and Safety committees as needed.

Job details

About CareRx Corporation At CareRx, we are shaping the future of senior care through pharmacy services that make a real difference. As Canada's trusted leader in specialty pharmacy services for long-term care, retirement and congregate living communities, we are committed to enhancing the health of Canadians with unique and complex medication needs. Our goal is to improve clinical outcomes and provide personalized care every step of the way. The Administrative Assistant provides administrative and professional support directly to the Pharmacy. This role is responsible for performing diverse and confidential pharmacy and administrative support duties. As an administrative assistant you will report directly to the Pharmacy Manager. Why You Should Join CareRx Collaborative Team: Work with colleagues who share a passion for shaping the future of senior care. Make a Real Impact: Feel fulfilled knowing your work directly benefits others within the communities we serve. Flexible Benefits: For eligible roles, enjoy flexible medical and dental coverage that fits your needs. Defined Work Schedule: Offers a healthy work-life balance with predictable hours. Focus on Care: Work in an environment where your clinical expertise takes priority - without the demands of retail pharmacy. Supportive Culture: Be part of a respectful, inclusive workplace where collaboration, connection and shared purpose drive everything we do. Stability and Growth: Join a well-established Canadian company with a strong foundation for job security and opportunities to grow your career. Appreciation in Action: We recognize great work through peer-nominated awards, team shout-outs and everyday moments of appreciation. Celebrations and Community: From cultural events to team socials and holiday fun - we make time to connect, celebrate and enjoy the moments that bring us together. Your Day to Day Edit and print internal and external letters, memos, and supplies Review expenses, invoices, cheque requisitions and other forms. Ensure appropriate approval, distribution to appropriate individuals/ departments for processing Prepare paper supplies for new residences/homes securing and set up of various accounts for pharmacy operations Provide administrative support for Health and Safety Committees and Representatives as needed Answer incoming phone calls to the pharmacy and paging/re routing the phone calls to the appropriate individuals Sort and track mail or parcel packages responding to emails and organizing/scheduling/catering for events/conferences Other duties as assigned What You Bring To The Team Office Administration Certificate or Diploma, or equivalent combination of education and experience Minmum 1+ year of experience in a related administrative environment Customer service oriented Excellent verbal and written communication skills Ability to prioritize work demands to ensure a timely completion Ability to manage changing priorities Well organized Must be willing to work on site Able to act without guidance Qualities for Success: Flexible and able to prioritize tasks to meet deadlines Strong organizational and time management skills oriented to a fast-paced work environment Professionalism with the ability to communicate clearly both verbally and written Self-starter, ability to work independently and as part of a team Professional and positive attitude Ability to take initiative Compensation Range: $18-$22/hour. Actual pay rate will be based on the individual candidate's credentials and experience. Location: This is on-site role at our Oakville pharmacy and follows a five-day workweek Monday to Friday Opportunity: This is a current existing position AI Disclosure: CareRx does not use AI to screen candidates Application Process CareRx welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process. Interested, qualified candidates are encouraged to apply. All applicants must successfully pass satisfactory background screening which can include depending on role, Criminal Record Check, Credit Check, Driver's Abstract, Education Verification, Current Professional Registration and Referencing. Background screening will be completed after an offer of employment has been extended and accepted. Application Process CareRx is committed to employment equity and a diverse, inclusive workplace where everyone can thrive. We welcome applicants of all abilities and will provide accommodations upon request throughout the selection process. All applicants must successfully pass satisfactory background screening which can include depending on role, Criminal Record Check, Credit Check, Driver's Abstract, Education Verification, Current Professional Registration and Referencing. Background screening will be completed after an offer of employment has been extended and accepted.

What you’ll do

Provide confidential administrative and professional support to the pharmacy, including preparing correspondence and supplies, reviewing expenses and forms, and setting up accounts for new residences. Handle calls, mail, email, scheduling, and event coordination, and support Health and Safety committees as needed.

Requirements

Applicants need an Office Administration Certificate or Diploma, or equivalent education and experience, and at least one year of related administrative experience. They should be customer-service oriented, organized, professional, able to communicate effectively, manage changing priorities, work independently and with a team, and be willing to work on site.

Benefits

• Flexible Medical And Dental Coverage • Predictable Work Schedule • Work-Life Balance • Career Growth Opportunities • Job Stability • Inclusive And Supportive Workplace • Peer Recognition And Team Appreciation

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Teamwork · Preferred
• written communication · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Office Administration · Preferred
• Prioritization · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Office Administration
• Customer Service
• Verbal Communication
• Written Communication
• Prioritization
• Time Management
• Organization
• Managing Changing Priorities
• Attention To Detail
• Event Coordination
• Email Management
• Mail And Parcel Tracking
• Invoice And Expense Review
• Independent Work
• Teamwork

Job areas

• Administrative
• Healthcare
• Customer Service & Support
• Security & Safety