Litigation Legal Assistant

Job summary

The Litigation Legal Assistant supports lawyers in civil litigation matters by preparing legal documents, managing correspondence, and organizing case files. Daily tasks include maintaining calendars, scheduling court appearances, and coordinating document service and filing.

Job details

Company Description Carroll Heyd Chown LLP is a civil litigation firm in Barrie, Ontario, established in 1973 and now comprised of 10 lawyers. The firm is known among the bench and bar for being well-prepared, professional, and respectful advocates. Carroll Heyd Chown LLP focuses exclusively on civil litigation, representing insurers, businesses, and individuals before all levels of court and administrative tribunals in Ontario. Its lawyers manage files ranging from straightforward matters to complex disputes in a cost-effective way. At its core, the firm is dedicated to helping people resolve their disputes within the civil justice system. Role Description The Litigation Legal Assistant is a full-time, on-site role located in Barrie, ON. This position supports lawyers in civil litigation matters by preparing and formatting legal documents, managing correspondence, and organizing case files. Day-to-day tasks include maintaining calendars and scheduling court appearances, meetings, and deadlines, as well as coordinating service and filing of documents with courts and tribunals. The role also involves managing incoming calls and emails, updating internal systems, assisting with preparation for hearings, discoveries, and trials, and ensuring accurate file organization and document management. The Litigation Legal Assistant works closely with the legal team to support efficient file handling and effective client service. Qualifications Strong foundation in civil Law and Legal Assistance, with experience supporting litigation matters. Proficiency in Legal Document Preparation, including drafting, formatting, and proofreading pleadings, motion materials, and correspondence. Demonstrated Administrative Assistance skills, including file management, data entry, and handling client communications. Effective Calendaring abilities to manage deadlines, court dates, and scheduling for multiple files and lawyers. Excellent written and verbal communication skills, with strong attention to detail and accuracy. Ability to prioritize tasks, work under time constraints, and manage competing deadlines in a litigation environment. Proficiency with legal practice management software and Microsoft Office (Word, Outlook, Excel, and PDF tools). Relevant legal assistant or law clerk diploma, or equivalent education and experience in a litigation setting. Professionalism, discretion, and commitment to client service and teamwork in a law firm environment.

What you’ll do

The Litigation Legal Assistant supports lawyers in civil litigation matters by preparing legal documents, managing correspondence, and organizing case files. Daily tasks include maintaining calendars, scheduling court appearances, and coordinating document service and filing.

Requirements

Candidates should have a strong foundation in civil law and legal assistance, with experience in litigation matters. Proficiency in legal document preparation and administrative assistance skills is essential, along with excellent communication abilities and attention to detail.

Listed skills

• Civil · Preferred
• document preparation · Preferred
• organizing · Preferred
• preparation · Preferred
• Attention to detail · Preferred
• Client · Preferred
• management · Preferred
• Communication · Preferred
• Time · Preferred
• Administrative · Preferred
• Communication Skills · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Civil Law
• Legal Assistance
• Legal Document Preparation
• Administrative Assistance
• Calendaring
• Written Communication
• Verbal Communication
• Attention to Detail
• Task Prioritization
• Time Management
• Legal Practice Management Software
• Microsoft Office
• File Management
• Data Entry
• Client Communications
• Document Management

Job areas

• Legal