Litigation Legal Assistant

Job summary

Prepare, revise, proofread, and file litigation, tribunal, and court documents, including confidential and public versions, and coordinate with courts, tribunals, and process servers. Provide administrative and billing support to lawyers by managing files, schedules, dockets, expenses, invoices, and communications.

Job details

Litigation Legal Assistant Want to be the person the Partner knows they can count on? Our Client is a well-known and highly respected law firm looking for a Litigation Legal Assistant to support a Partner and two Associates. This is a great opportunity for a Legal Assistant with a minimum of five years of legal experience who enjoys taking ownership and being the go-to person for their team. You’ll gain exposure to interesting litigation and trade tribunal matters while working closely with a genuinely great Partner who values strong support. The ideal candidate will have strong legal billing experience and advanced proficiency with Adobe and Excel. This is a long-term opportunity with a 4 days in-office and 1 day work-from-home schedule, a great team, and the chance to become an integral part of a well-established practice. Apply now! Salary: Up to $80K (Based on Experience) Key Responsibilities Assist with the preparation and/or assembly of litigation, tribunal and court documents including electronic filings Assist with the preparation and/or assembly of information response filings for administrative audits and investigations Prepare protected and public versions of confidential documents for tribunal filings, including redactions of confidential information Convert documents in Microsoft Word and Excel into Adobe Coordinate with process servers regarding service and filing of court materials Coordinate with tribunal and court offices regarding hearing and motions bookings and related court material filings Draft and revise correspondence and other documents according to precedents and/or instructions including memos, letters, emails, reports, presentations, court forms and court documents Apply proofreading and editing skills to all work products ensuring accuracy and completeness while checking for appropriate formatting, spelling and grammar Act as a liaison between the lawyers and various internal and external individuals on file progression and other items Assist in the administrative management of the lawyers’ and other legal professionals practices including opening & closing files, arranging meetings, scheduling, arranging travel and/or other accommodations Organize and maintain an up-to-date (electronic and/or paper) file system of client files Provide administrative support with docket entries, the coordination of billings, processing expenses and payment of invoices following to the firm’s accounting policies and standards Work collaboratively and provide backup and overflow assistance to other lawyers, law clerks and legal assistants with heavy workloads and in the absence of others, when needed Exercise judgment, be resourceful and work independently to solve administrative issues Other duties as assigned Qualifications Minimum of 5 years' experience as a legal assistant in litigation Post-Secondary education in legal administration or equivalent Proficiency in the MS Office environment, Adobe Pro, Excel and other legal-specific technologies Experience with and knowledge of the Canadian International Trade Tribunal, Federal Courts, the Rules of Civil Procedure, and court practices and procedures are considered assets Understanding of metadata preferred Experience with Aderant (or other legal-specific billing technology) and an understanding of a billing lifecycle, processing expenses and payment of invoices are considered assets Excellent organizational skills, self-motivated, and able to manage multiple tasks Impeccable proofreading, grammar skills and attention to detail Maintains professionalism, confidentiality and operates with discretion Strong communication skills (both verbal and written) including the ability to effectively interact with clients and all firm members Ability to work in a team environment Ability to work well under pressure and meeting deadlines To apply, please forward your resume to: Zaheeda Merali Manager – Executive Search at zaheeda@cartelinc.com

What you’ll do

Prepare, revise, proofread, and file litigation, tribunal, and court documents, including confidential and public versions, and coordinate with courts, tribunals, and process servers. Provide administrative and billing support to lawyers by managing files, schedules, dockets, expenses, invoices, and communications.

Requirements

Requires at least five years of litigation legal assistant experience and post-secondary education in legal administration or equivalent. Candidates should have strong Microsoft Office, Adobe Pro, and Excel skills, excellent organization and proofreading abilities, discretion, and the ability to manage competing deadlines; familiarity with Canadian tribunals, Federal Courts, civil procedure, metadata, and legal billing systems is an asset.

Listed skills

• Microsoft Excel · Preferred
• Microsoft Office · Preferred
• scheduling · Preferred
• written communication · Preferred
• Time management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Litigation Document Preparation
• Electronic Filing
• Legal Billing
• Adobe Pro
• Microsoft Excel
• Microsoft Office
• Proofreading
• Editing
• File Management
• Docket Entries
• Expense Processing
• Court and Tribunal Procedures
• Scheduling
• Confidentiality
• Written Communication
• Time Management

Job areas

• Legal
• Administrative
• Finance & Accounting

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