Executive Assistant

CDN is a recognized industry leader in the energy services sector. CDN is a full-service provider with expertise in Electrical & Instrumentation maintenance, renewables/solar, major projects, combustion & emissions reduction, and measurement. We are seeking an Executive Assistant to join our team based out of our downtown Calgary office. This newly created role will provide senior level administrative and organisational support to C‑suite leaders at CDN, ensuring efficient operations and seamless coordination across the executive team and with the Board of Directors. This role requires a high degree of adaptability and strategic thinking to help shape and define the future vision of the administrative function. RESPONSIBILITIES: * Demonstrate adaptability and agility in managing evolving executive priorities while enabling senior leaders to remain focused on strategic initiatives and organizational performance. * Ensure efficient daily operations for executive team through proactive scheduling, prioritization, and task management. * Anticipate needs, resolve administrative challenges, and streamline processes to enhance executive productivity. * Coordinate executive communications, including email management, message tracking, and timely responses. * Support the preparation and execution of board and quarterly business meetings, leadership sessions, and corporate events including travel, venue booking and catering. * Prepare meeting agendas, accurately record minutes, maintain secure and organized records of corporate documents. * Conduct research, compile data, and prepare presentations for consideration to support executives as needed. * Build and maintain strong working relationships with internal departments, clients, and external partners on behalf of the executive team. * Monitor deadlines, commitments, and deliverables to ensure timely completion of executive actions. * Uphold confidentiality, professionalism, and accuracy in all administrative activities. * May provide mentorship and guidance to more junior co-workers. JOB REQUIREMENTS: * Related University degree, college diploma, and/or trade certification and typically 7 or more years of related experience; or combination of formal education and experience. * Experience in industrial services, construction, energy, or similar sectors is an asset. * Experience supporting multiple executives simultaneously in a dynamic, growth‑oriented environment. * Exceptional organizational, time‑management, and multitasking abilities in a fast‑paced environment. * Strong written and verbal communication skills with the ability to prepare polished, executive‑ready documents. * Advanced skills in document preparation, scheduling, and executive and/or board communication. * High level of discretion, integrity, and professionalism when handling confidential information. * Proactive problem‑solver with strong judgment and the ability to anticipate needs. * Ability to build strong working relationships and interact effectively with stakeholders at all levels. * Demonstrated ability to manage competing priorities and adapt to shifting demands. * Advanced proficiency in Microsoft Office applications and comfort with digital collaboration tools. Candidates with proven senior level administrative experience, supporting a diverse group of executives will be considered for an interview. Our employment benefits include: * Belonging to a strong, motivating team. * On-the-job training and a commitment to mentorship from invested, industry-leading professionals. * Competitive pay, benefits, and RRSP-matching program. * Generous vacation and flex days. * Opportunities for advancement. At CDN, our employees are united by our four core values: * Character. * Connection. * Drive. * Growth. Apply today at www.cdncontrols.ca/careers [http://www.cdncontrols.ca/careers] While only qualified candidates will be contacted for an interview, be sure to continually check our website for other related positions as they are posted. CDN is an equal opportunity employer and aims to be an employer of choice dedicated to equity, diversity, and inclusion, ensuring a safe and respectful environment where everyone can succeed. Qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or other legally protected factors.

The Executive Assistant will provide senior-level administrative and organizational support to C-suite leaders to ensure efficient daily operations. Responsibilities include managing executive priorities, coordinating board meetings, handling communications, and maintaining corporate records.

Candidates must have a related university degree, college diploma, or trade certification with at least 7 years of relevant experience. Strong organizational skills, proficiency in Microsoft Office, and the ability to handle confidential information with discretion are required.

• Competitive pay • Benefits • RRSP-matching program • Generous vacation • Flex days • On-the-job training • Mentorship

• Problem solvingPreferred
• CommunicationPreferred
• Microsoft OfficePreferred
• schedulingPreferred
• Stakeholder ManagementPreferred

Identified from the job description. Confirm important requirements above.

• Executive support
• Administrative operations
• Scheduling
• Task management
• Communication
• Meeting coordination
• Minute taking
• Research
• Data compilation
• Presentation preparation
• Stakeholder management
• Confidentiality
• Problem-solving
• Microsoft Office
• Digital collaboration tools
• Professionalism
• Team Motivation
• Administrative Functions
• Adaptability
• Collaborative Software
• Document Preparations
• Email Management
• Formal Learning
• Renewable Energy
• Leadership
• Mentorship
• Multitasking
• Operations
• Organizational Performance
• Presentations
• Strategic Thinking
• Task Management
• Verbal Communication Skills
• Coordinating
• Prioritization

• Administrative
• Energy
• Management & Leadership
• Construction
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants

Minimum education

Professional degree

Minimum experience

5+ years

Posting language

English

Working hours

40 hours per week