Training Administrator

Job summary

Maintain accurate employee training records in the Learning Management System, entering and updating information promptly and resolving discrepancies with Operations and other teams. Support new-hire training administration, reporting, record tracking, audits, and other administrative needs of the training team.

Job details

Company Description In a complex and ever-changing world, we’re the ones who get it done. CEDA is where resourcefulness meets inventiveness, where experience meets innovation and where challenges inspire world-class solutions. With over 50 years of hands-on experience, our skilled workforce takes on the toughest industrial projects with determination, ingenuity and a results-driven approach—always with safety at the forefront. We help industries thrive by delivering reliable industrial and environmental services that maximize production, mitigate risk and prevent costly outages. Powered by cutting-edge technologies, CEDA provides more than 120 specialized services and cost-effective solutions across North America, creating exceptional value for our clients. We are committed to putting the right people, in the right place, at the right time while offering an inclusive work environment, opportunities for professional development, a competitive compensation package and excellent benefits. If you’re ready to take the next step in your career, CEDA has opportunities for you! Job Description CEDA is looking for a Training Administrator to join our Calgary team and keep one of the most important pieces of our Training team running smoothly, the details. From entering employee training information to keeping records accurate and up to date, you’ll be the person making sure the right information is in the right place when it’s needed. If a well-organized system and a clean set of records sounds like your kind of thing, keep reading! This role is a great fit for someone who enjoys working with data and takes pride in getting the details right. There’s plenty of data entry, but it’s not about simply clicking through a screen; accuracy, consistency, and knowing when something doesn’t look right are what make the difference and an important part of keeping our training records running smoothly. Apply now and be part of an established organization recognized as one of Canada’s Best Managed Companies! What We Offer: Excellent benefits and matching pension contributions starting on your first day! Monday to Friday, 40 hours per week, with the flexibility to work 3 days in office and 2 days from home CEDA’s Office is located along the scenic Bow River! A collaborative and supportive team culture that encourages learning and growth Key Duties & Responsibilities: Maintain accurate, complete, and up-to-date training records to support accurate training tracking and reporting Enter, update and maintain employee training information within the Learning Management System, ensuring information and records are entered accurately and in a timely manner Work with Operations and other internal teams as required to clarify training records, resolve discrepancies, and respond to record-related inquiries Support new hire training administration, including orientation, HSE training, and other required training activities Assist with training reports, record tracking, audits, and other administrative activities to support the training team Other duties as required Role Specifications: 1-2 years of previous administrative, data entry or related experience Experience working with databases, software systems or Learning Management Systems is considered an asset Previous experience in training, learning and development, or a related environment is considered an asset Proficient in Microsoft Office Suite, particularly Excel and Word Flexibility to occasionally work outside regular business hours during peak periods, as required A valid Class 5 Driver’s Licence with no more than 5 demerits in the last 3 years is required Personal Characteristics: You’re the type of person who notices when something doesn’t look quite right and won’t be satisfied until the details are checked and corrected There’s something satisfying about a clean spreadsheet, an organized record, and knowing the information is exactly where it needs to be Repetitive work doesn’t slow you down! You can stay focused, consistent, and accurate even when working through high volumes of data You like having a list to work through, but can switch gears when a priority request comes your way Additional Information The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhausted list of all responsibilities, duties and skills required. To learn more, please also visit our page to view upcoming job fairs and events or follow us on Facebook.

What you’ll do

Maintain accurate employee training records in the Learning Management System, entering and updating information promptly and resolving discrepancies with Operations and other teams. Support new-hire training administration, reporting, record tracking, audits, and other administrative needs of the training team.

Requirements

Requires 1–2 years of administrative, data-entry, or related experience, proficiency in Microsoft Office—particularly Excel and Word—and a valid Class 5 driver's licence with no more than 5 demerits in the past 3 years. Experience with databases, software systems, Learning Management Systems, or training and learning environments is an asset; occasional work outside regular hours may be required.

Benefits

• Excellent Benefits
• Matching Pension Contributions

Listed skills

• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Reporting · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Microsoft Office Suite · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Data Entry
• Training Records Management
• Learning Management Systems
• Database Management
• Microsoft Excel
• Microsoft Word
• Microsoft Office Suite
• Data Accuracy
• Record Auditing
• Training Administration
• Reporting
• Attention to Detail
• Administrative Support
• Discrepancy Resolution
• Resourcefulness
• Ingenuity
• Workplace Inclusivity
• Record Keeping
• Risk Mitigation
• Auditing
• Training And Development
• Innovation
• Microsoft Office
• Operations
• Software Systems
• Environment Health And Safety

Job areas

• Administrative
• Human Resources
• Education
• Training Administrator
• Human Resources Administrative Assistant
• Personnel Clerks
• Human Resources Assistants, Except Payroll and Timekeeping

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