Payroll Specialist

Job summary

The Payroll Specialist is responsible for the accurate and timely administration of payroll for approximately 380 union and non-union employees. This includes managing the full payroll cycle, processing timekeeping, handling remittances, and ensuring compliance with payroll legislation and collective agreements.

Job details

Payroll Specialist Department: Human Resources Employment Type: Full Time Location: Cambridge Reporting To: Director, Human Resources & Labour Relations Compensation: CA$70,000 - CA$80,000 / year Description We are seeking an experienced Payroll Specialist to join our Human Resources team. Reporting to the Director, Human Resources & Labour Relations, the Payroll Specialist is responsible for the accurate and timely administration of payroll for approximately 380 union and non-union employees. This position manages the full payroll cycle, including weekly payroll for hourly employees and semi-monthly payroll for salaried employees. The successful candidate will be responsible for payroll processing, timekeeping, payroll reconciliations, remittances, year-end reporting, employee inquiries, and payroll-related compliance requirements. The ideal candidate is an experienced payroll professional who can independently manage complex union and non-union payroll. This individual is highly organized, detail-oriented, and comfortable working independently in a fast-paced manufacturing environment. Principal Accountabilities Process and administer weekly hourly and semi-monthly salaried payroll for approximately 380 employees. Maintain accurate employee payroll records and ensure payroll information is complete, current, and processed in accordance with established deadlines. Review and process employee timekeeping information, including timecard corrections, attendance adjustments, overtime, premiums, and other payroll-related changes. Apply applicable provisions of the collective agreement as they relate to payroll, including wages, overtime, premiums, vacation, statutory holidays, union dues, and other employee entitlements. Verify gross and net pay, deductions, benefits, pension contributions, union dues, garnishments, taxes, and other payroll adjustments. Prepare and process employee payments through electronic funds transfer. Ensure payroll deductions and remittances are accurately calculated, processed, and submitted within required deadlines. Prepare and balance payroll reports, month-end and year-end activities. Complete year-end payroll requirements, including T4s and related reporting and reconciliations. Respond to payroll inquiries from employees, managers, and other departments and provide guidance on payroll-related matters. Support payroll audits, CRA inquiries, and other payroll compliance requirements. Prepare payroll reports, statistical information, statements, and summaries as required. Maintain confidentiality and safeguard sensitive employee and payroll information. Identify and resolve payroll discrepancies and issues in a timely manner. Work closely with the Operations team and other departments to ensure accurate and timely payroll information. Maintain current knowledge of applicable payroll legislation, regulations, and best practices. Perform other related duties and projects as assigned. Knowledge, Experience & Education: Post-secondary diploma or certificate in Payroll Administration, Accounting, Business Administration, Human Resources, or a related field. Minimum five (5) years of progressive payroll experience, preferably in a medium to large, unionized manufacturing environment. Demonstrated experience independently processing payroll for both hourly and salary employees. Experience administering payroll in a union environment, including applying collective agreement provisions as they relate to payroll. Strong hands-on experience with Ceridian Dayforce Payroll preferred. Payroll Compliance Practitioner (PCP) or Certified Payroll Manager (CPM) designation is considered an asset. Strong knowledge of Canadian payroll legislation, including federal/provincial employment standards, statutory deductions, CRA requirements, and year-end reporting. Experience with payroll reconciliations, remittances, T4s, ROEs, and payroll reporting. Strong Excel and general computer skills. Strong attention to detail and demonstrated ability to maintain a high degree of accuracy. Strong organizational and time-management skills, with the ability to manage multiple deadlines. Strong analytical, problem-solving, interpersonal and communication skills. Ability to work independently while collaborating effectively with employees, managers, and other departments. Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive payroll information. Working Environment: Primarily an office-based position within a manufacturing environment. Regular full-time work schedule with occasional additional hours to accommodate payroll deadlines or business priorities. Generally, requires low physical demands. A collaborative Human Resources team. Benefits of working at CGT Opportunity to be a key role in the payroll function of an established manufacturing organization. Professional environment with opportunities to apply and further develop payroll expertise. Salary commensurate with the candidate’s experience, qualifications, and demonstrated knowledge Comprehensive health benefits including - health, dental, vision, life and disability coverage for you and your dependent family RRSP matching program Employee and Family Assistance Program Safety shoe and safety eyewear program Professional development opportunities Privately owned Canadian business Friendly, knowledgeable staff with high tenure and experience 150+ year history Company events and celebrations

What you’ll do

The Payroll Specialist is responsible for the accurate and timely administration of payroll for approximately 380 union and non-union employees. This includes managing the full payroll cycle, processing timekeeping, handling remittances, and ensuring compliance with payroll legislation and collective agreements.

Requirements

Candidates must have a post-secondary diploma or certificate in a relevant field and a minimum of five years of progressive payroll experience. Proficiency in Canadian payroll legislation, payroll software, and the ability to manage complex unionized payroll environments are essential.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability coverage
• RRSP matching program
• Employee and family assistance program
• Safety shoe program
• Safety eyewear program
• Professional development opportunities

Listed skills

• Problem solving · Preferred
• Microsoft Excel · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll processing
• Timekeeping
• Payroll reconciliation
• Remittances
• Year-end reporting
• Collective agreement administration
• Ceridian Dayforce
• Canadian payroll legislation
• Statutory deductions
• T4 preparation
• ROE preparation
• Excel
• Analytical skills
• Problem-solving
• Communication skills
• Confidentiality
• Payroll Reporting
• Canadian Payroll
• Payroll Processing
• Payroll Compliance Practitioner
• Accounting
• Auditing
• Business Administration
• Capital Gains Tax
• Communication
• Computer Literacy
• Problem Solving
• Labor Relations
• Legislation
• Operations
• Remittance
• Time Management
• Detail Oriented
• Business Priorities
• Payroll Administration

Job areas

• Human Resources
• Finance & Accounting
• Manufacturing
• Administrative
• Payroll Specialist
• Payroll Specialist (General)
• Payroll Clerks
• Payroll and Timekeeping Clerks

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