Executive Assistant

Job summary

Support the CEO by managing schedules, meetings, travel, communications, documents, expenses, and deadlines. Coordinate projects, events, Board and governance activities, and day-to-day office and building operations.

Job details

Who We Are The Chiropractic Association of Alberta was launched on December 1, 2021, following the separation from the Chiropractic College of Alberta under Bill 46. Our purpose is to elevate chiropractic care, and we need a dynamic, energetic, go-getter to help us elevate chiropractic care by keeping our operations running smoothly. The Opportunity We’re a small, high impact team that values initiative, collaboration, and excellence. As Executive Assistant to the CEO, you’ll play a central role in keeping our daily operations running smoothly. From managing schedules and coordinating communications to ensuring deadlines are met, you’ll be the backbone of our leadership team. This position is ideal for someone who thrives in a fast paced environment, communicates with clarity and confidence, and enjoys creating order out of complexity. Key Responsibilities and Activities: Executive Support: Manage the CEO’s calendar, coordinate meetings and travel, prepare agendas and briefing materials, take minutes, and track key deadlines and priorities. Administrative Coordination: Organize documents and files, handle light data entry, and support expense reporting and correspondence. Project & Event Support: Assist with timelines, deliverables, and communications for internal projects; coordinate logistics for meetings, member events, and the annual conference. Governance Support: Take minutes at a governance level, support Board activities, and ensure accurate documentation of decisions. Communication Management: Monitor emails, respond to inquiries on behalf of the CEO, and ensure timely follow up. Coordinate Day-to-Day Office Operations: order and keep inventory of supplies, handle mail, parking, building access and general workplace logistics. Building Support: Liaise with the landlord, building management and office vendors to address service and facility requirements. Professional Skills: Exercise discretion with confidential information, demonstrate strong organizational and interpersonal abilities, and work effectively with diverse stakeholders in a fast paced environment. Occasional Travel: Travel within Alberta (and occasionally nationally) to support conferences, meetings, and events Education and Experience Educational background in business administration, office administration, or a related field. Professional experience in executive support, event coordination, or office administration, preferably in a healthcare setting. Experience supporting governance processes and Boards is strongly preferred. What You Offer Exceptional written and verbal communication, including strong presentation skills. Highly organized, detail oriented, and able to manage competing priorities under tight deadlines. Professional, discreet, and confident in supporting senior leadership. Strong interpersonal, analytical, and problem solving abilities with sound judgment. Adaptable, proactive, and able to anticipate needs and stay ahead. Collaborative team player who can also work independently. Energetic, positive, and motivated to contribute to a high performance environment. Strategic thinker with proven leadership skills and commitment to quality outcomes. Ability to thrive in fast paced settings and work effectively with diverse professionals. The Why This is your chance to be part of a start up environment that’s fast paced, fun, and driven by innovation. We’re modernizing the member experience with cutting edge solutions and pushing the limits of what’s possible. With low bureaucracy and high autonomy, you’ll have the freedom to make things happen, because around here, our favourite word is YES! What We Offer: Dynamic and collaborative culture where your ideas matter Hybrid work schedule (in office Tuesday–Thursday) for balance and flexibility Professional development opportunities to grow your skills and career A meaningful mission supporting healthcare professionals and the communities they serve To Apply/Compensation This is a part-time position, in office- downtown Edmonton, with an annual salary range of $36,000 - $48,000. If you’re ready to bring order, clarity, and impact to a fast moving team, send your resume and cover letter to Jill Kaufman jill@stopplerhughes.com by October 25th, 2026.

What you’ll do

Support the CEO by managing schedules, meetings, travel, communications, documents, expenses, and deadlines. Coordinate projects, events, Board and governance activities, and day-to-day office and building operations.

Requirements

A background in business administration, office administration, or a related field is sought, along with experience in executive support, event coordination, or office administration; healthcare experience is preferred. Board and governance support experience is strongly preferred, as are excellent communication, organization, discretion, judgment, adaptability, and the ability to manage competing priorities.

Benefits

• Hybrid Work Schedule
• Professional Development Opportunities

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Organization · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Support
• Calendar Management
• Meeting Coordination
• Travel Coordination
• Agenda Preparation
• Minute Taking
• Administrative Coordination
• Event Coordination
• Board and Governance Support
• Written and Verbal Communication
• Organization
• Time Management
• Confidentiality
• Stakeholder Relations
• Problem Solving
• Office Operations

Job areas

• Administrative
• Management & Leadership
• Healthcare

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