2026-181; Electronic Disclosure Clerk

Job summary

The incumbent reviews, assembles, and organizes electronic disclosure packages for criminal investigations and liaises with file coordinators. They also maintain procedures for the digitization of investigative information and develop business processes for data retrieval.

Job details

This position works in the Police - Major Case Management organizational unit. This is complex clerical work entailing the application of specialized and technical work methods and procedures. An incumbent of this class reviews, assembles, organizes and consolidates electronic disclosure packages pertaining to criminal investigations for submission to Crown Counsel; and liaises with and provides assistance to file coordinators in the development and review of file information throughout the investigation and prior to charge submission. An incumbent also updates and maintains procedures and protocols for the digitization of investigative information and develops business processes and management solutions to support the data and documentation retrieval for package completion. Considerable independent judgement and action are exercised within established guidelines, while unusual problems or policy matters are referred to a supervisor. Work performance is reviewed by a supervisor for conformance with established procedures and effectiveness of services rendered. Performs related work as required. Qualifications include the completion of up to high school graduation supplemented by courses related to the work including electronic disclosure training, plus considerable related records management experience; or an equivalent combination of training and experience. Considerable knowledge of the requirements and capabilities of the data systems in relation to the work performed; of the rules, regulations, policies and procedures applicable to the assembly, organization and consolidation of electronic disclosure packages pertaining to criminal investigations; of methods and techniques applied in conducting quality assurance audits. Ability to ensure that disclosure packages are in compliance with established protocols; to identify key information and data anomalies and to make corrections as appropriate; to establish and maintain effective working relationships with a variety of internal and external contacts; to work with minimal supervision. The incumbent will be required to obtain and maintain an RCMP Enhanced Security Clearance. Schedule: 70 hours bi-weekly; [Monday to Friday from 8:00 AM – 5:00 PM (Mutual Agreement between Monday to Sunday, 7:00 AM – 5:30 PM)] The closing date for this competition has been extended until it is filled. New applications are welcome. Copies of relevant professional certificates, degrees, or tickets will be required at the time of the interview. Please contact People and Culture at 604-294-7303 if you do not receive a confirmation email within one hour of submitting your application online at www.burnaby.ca/careers. We thank all applicants for their interest; however, only those considered for an interview will be contacted. We respectfully acknowledge that the City of Burnaby is located on the unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), səlilwətaɬ (Tsleil-Waututh), and kʷikʷəƛ̓əm Peoples (Kwikwetlem). Each Nation has distinct histories and distinct traditional territories that fully or partially encompass the city. We encourage you to learn more about the Host Nations whose ancestors have occupied and used these lands, including parts of present-day Burnaby, for thousands of years. We are grateful to be on this territory as we dedicate ourselves to creating an inclusive and diverse workforce that reflects our vibrant community and welcomes applicants of all backgrounds, genders, ages, ethnicities, abilities, sexual orientations, and life experiences.

What you’ll do

The incumbent reviews, assembles, and organizes electronic disclosure packages for criminal investigations and liaises with file coordinators. They also maintain procedures for the digitization of investigative information and develop business processes for data retrieval.

Requirements

Candidates must have completed high school supplemented by electronic disclosure training and possess considerable records management experience. The role requires the ability to obtain and maintain an RCMP Enhanced Security Clearance.

Listed skills

• Data analysis · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Electronic disclosure
• Records management
• Data systems
• Quality assurance audits
• Clerical work
• Criminal investigations
• Digitization
• Documentation retrieval
• Business processes
• Policy compliance
• Data analysis
• Communication

Job areas

• Administrative
• Government & Public Sector
• Security & Safety
• Data & Analytics