P1476 - Technical Assistant - Facilities

Job summary

The incumbent will manage municipal facility projects, including scheduling, budgeting, and process improvement to maximize operating efficiencies. They are also responsible for coordinating contractors, providing technical support, and ensuring compliance with municipal standards.

Job details

TECHNICAL ASSISTANT Facilities - Job # P1476 CLOSING DATE: SEPTEMBER 25, 2026 JOB SUMMARY: The incumbent will be responsible for a wide range of activities aimed at supporting the department and contributing to its success; planning, scheduling, budgeting, project management, analyzing, reporting, process improvement (including on-going reviews of programs/processes to maximize operating efficiencies), training and certification management, incorporating technological improvements and measuring key performance indicators for all municipal facilities. Work involves the application of a moderately high degree of technical skills and knowledge. This position reports to the Director of Facilities. EDUCATION: * Must have a two (2) year post-secondary diploma from a recognized institution in a technical school course in Civil, Mechanical, Electrical or Building Systems Engineering Technology. * A course that is accredited by the New Brunswick Society of Certified Engineering Technicians and Technologists at the Technologist level or be eligible to become a member and maintain membership in the Association as a professional technologist (PTech or CET). EXPERIENCE: * Must have a minimum of three (3) years of demonstrated experience performing technical research, developing administrative procedures, and presenting comprehensive reports. * Must also have proven experience in project management related to construction and maintenance of buildings. * Must have experience in work requiring time management and scheduling of multiple projects and tasks to achieve goals. LANGUAGE: * The ability to function in English is a requirement. As per provincial language proficiency standards, functional is determined to be at the Intermediate+ (2+) level or higher. KNOWLEDGE, SKILLS AND ABILITIES: * Broad knowledge of the objectives, principles and practices of municipal operations particularly as applied to building management, operating processes, workflow, planning, budgeting, construction, and maintenance of public facilities and structures. Strong problem-solving abilities required. * Ability to perform technical research, develop administrative procedures, and perform administrative assignments. * Excellent communications skills, both oral and written and the ability to present comprehensive reports in a committee type forum. * Assigns tasks to contractors (standing orders) and coordinates several projects or programs concurrently. * Applies theoretical and practical knowledge to preliminary design, estimates, tenders, review, and planning. * Provides innovative solutions to problems of varying complexity. * Intermediate level ability to use Microsoft Office programs such as Teams, Word, Excel, Power Point and Outlook. CONTACT: * Frequent contact with employees in own work group/department to discuss work methods and procedures requiring elaboration and understanding. Contact with officials in own department to exchange information concerning the work performed and to discuss work methods, technical procedures and priorities significantly affecting a major portion of the program, identify changes when different points of view are expected. * Contact with professional and technical organizations in one’s areas of responsibility and expertise. * Contact with employees of other civic, provincial, and federal departments, outside agencies, companies, and members of the public to discuss work methods and procedures requiring elaboration and understanding. * Requires a positive attitude that reflects the best interests of the Corporation and the Community at large. * Occasional contact with Senior Management and City Council for the purpose of reporting, * Assists in the establishment of policies and budgets under the direction of the Director of Facilities as required. SUPERVISION: * Provides instruction to Foreman and Supervisors on the implementation of new systems and work methods related to Facilities Operations. * Responsible for the supervision and coordination of contractors, suppliers, and consultants engaged by the City for the duration of projects. * Provides technical support to City staff and contract employees on work related to the Facilities Department. * Fills in during absence of the Supervisors – Facilities. CONDITIONS OF WORK: * Work requires a high level of attention to detail with frequent periods of concentration. * Work may require occasional night and weekend work. * Work requires little physical effort. * Good working environment with only occasional exposure to disagreeable conditions. * The work is normally performed in an office environment with occasional exposure to inclement weather and occupational hazards on construction sites. * Normal working hours as per the CHEA/PSAC Local 60200 Collective Agreement. * Employees in this position are required to be on stand-by as per Article 26.01 of the CHEA/PSAC Local 60200 Collective Agreement.

What you’ll do

The incumbent will manage municipal facility projects, including scheduling, budgeting, and process improvement to maximize operating efficiencies. They are also responsible for coordinating contractors, providing technical support, and ensuring compliance with municipal standards.

Requirements

Candidates must hold a two-year post-secondary diploma in a relevant engineering technology field and be eligible for certification as a PTech or CET. A minimum of three years of experience in technical research, administrative procedure development, and construction project management is required.

Listed skills

• Problem solving · Preferred
• Budgeting · Preferred
• Policy development · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Project management · Preferred
• scheduling · Preferred
• Process Improvement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project management
• Budgeting
• Technical research
• Building management
• Construction maintenance
• Scheduling
• Problem-solving
• Report writing
• Microsoft Office
• Process improvement
• Contractor coordination
• Technical design
• Communication
• Policy development
• Municipal operations
• Technical Procedure Compliance
• Technical Research
• Workflow Management
• Positivity
• Planning
• Microsoft Excel
• Systems Engineering
• Building Management
• Management
• Engineering Design Process
• English Language
• Innovation
• Problem Solving
• Key Performance Indicators (KPIs)
• Project Management
• Microsoft Outlook
• Operations
• Microsoft PowerPoint
• Time Management
• Process Improvement
• Coordinating
• Detail Oriented

Job areas

• Government & Public Sector
• Engineering
• Construction
• Administrative
• Management & Leadership
• Assistant Facilities Manager
• Facilities Specialist / Coordinator
• Business Services and Administration Managers Not Elsewhere Classified
• Facilities Managers