Planning Technician

Job summary

The Planning Technician is responsible for processing development applications, managing public notices, and ensuring AODA compliance for all documentation. The role also provides administrative support, including taking minutes at meetings and acting as a backup for the Secretary Treasurer of the Committee of Adjustment.

Job details

If you are currently employed with the City of Niagara Falls, please apply internally through the Workday Jobs Hub app of your Workday account in order for your application to be processed as an internal applicant. Closing Date (closes at 11:59 pm on date noted below): October 9, 2026 Job Type: Contract (Fixed Term) Department: Current Planning Hourly: $36.42 - $37.85 Union: Canadian Union of Public Employees Local 133 Hours per week: 35 Openings: 1 Vacancy Status: This is a fixed-term contract to backfill an existing vacancy. The term is for two (2) months, with the possibility of an extension. Job Position: The following job description reflects the general details considered necessary to describe the principal functions of the position identified and shall not be construed as a detailed description of all the work requirements that may be inherent in such classification. Position Summary: Responsible for notices, commenting, processing of development applications and pre consultation. This position also acts as backup for the Secretary Treasurer of the Committee of Adjustment and the Planning Clerk. Responsible For: Intake and processing of all planning applications using Cityview software. Review applications to determine completeness and ensure the correct fees have been paid. Create and distribute public notices, advertisements, etc. for applications, meetings and events and create location maps using the Cityview software. Ensures all documents are AODA compliant. Coordinates newspaper publications with the Communications Officer. Track and process all security deposits for site plan applications, as assigned. Process minor planning applications under the Planning Act. Comment on all easements, land sales and other related internal departmental circulations as assigned. Post all public notices on the City website and ensures all documents are AODA compliant. Coordinate the intake and payment of pre-consultation applications program including but not limited to scheduling of the bi-monthly meeting with applicants/developers and commenting stakeholders, preparing agreements etc. Assist Department staff with research, background information and special projects as assigned. Update the website as required for the Planning department. Updates fees in Cityview for all application types. Assist with the maintenance of the procedural manual. Take minutes and attends meetings involving the public and/or appointed committees, as required. Attend public open houses, public sessions and other evening and weekend meetings as required. Provide back-up when necessary for front line customer service staff regarding inquiries concerning Planning, Building and Development and directing to the appropriate staff liaison. Provide back-up when necessary for the Secretary Treasurer of Committee of Adjustment Other duties as assigned. Position Requirements: Minimum is a diploma in Planning (Planning Technician, Geography, Urban Studies etc.). Minimum one (1) year of previous planning experience considered an asset. An equivalent combination of education and experience may be considered. Sound knowledge of Ontario Planning legislation and Provincial policies. Ability to accurately read and interpret construction drawings, surveys, legal descriptions, and legal documents. Ability to interpret and understand real estate property documents such as deeds, easements agreements. Excellent organizational, mathematical and time management skills required for applications processed under the Planning Act. Excellent communication and interpersonal skills that foster positive public/municipal working relationships, and ability to interact and engage effectively with municipal staff, developers, consultants, residents, businesses, and other government agencies. Excellent analytical and problem-solving skills with the ability to act with integrity and discretion during the handling of confidential materials, in meetings and other settings. Intermediate skills in current application processing software and other software programs and applications utilized by the department, including CityView, Microsoft Office (Outlook, PowerPoint, Word & Excel), GIS, Adobe, Laserfiche, etc Ability to work under tight deadlines involving multiple projects and demands at any one time. Considered Assets: Membership with the Ontario Professional Planners’ Institute or the Canadian Association of certified Planning Technicians. AMCTO Municipal Administration Program’s Primer on Planning Course. Working Conditions: Standard office environment Equipment And Tools Used: General office equipment and applicable software. How to apply: Please submit your application including a cover letter and resume through Workday using the apply button above. The City of Niagara Falls is dedicated to creating an accessible and inclusive organization and fostering a workplace culture which reflects the diverse nature of the residents we serve. In accordance with the Accessibility of Ontarians with Disabilities Act (AODA), the City will accommodate the individual needs of candidates with disabilities throughout the recruitment process. Please feel free to contact us at HRDepartment@niagarafalls.ca or 905-356-7521 ext 4317. Personal information is collected under the authority of The Municipal Act and will only be used to determine suitability for this position. We thank all applicants for their interest, but only those advancing through the selection process will be contacted.

What you’ll do

The Planning Technician is responsible for processing development applications, managing public notices, and ensuring AODA compliance for all documentation. The role also provides administrative support, including taking minutes at meetings and acting as a backup for the Secretary Treasurer of the Committee of Adjustment.

Requirements

Candidates must possess a minimum of a diploma in Planning, Geography, or Urban Studies, with at least one year of relevant experience considered an asset. Proficiency in Ontario Planning legislation, construction drawing interpretation, and departmental software such as Cityview is required.

Listed skills

• Time management · Preferred
• Adobe · Preferred
• Problem solving · Preferred
• interpersonal skills · Preferred
• Data analysis · Preferred
• Communication · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Planning legislation
• Cityview software
• Construction drawing interpretation
• AODA compliance
• Public notice distribution
• Data analysis
• Time management
• Communication
• Interpersonal skills
• Problem-solving
• GIS
• Microsoft Office
• Adobe
• Laserfiche
• Research
• Minute taking
• Office Equipment
• Urban Studies
• Laserfiche (Content Management Platform)
• Legal Land Description
• Planning
• Microsoft Excel
• Application Programming Interface (API)
• Architectural Drawing
• Customer Service
• Easement
• Sales
• Interpersonal Communications
• Problem Solving
• Mathematics
• Microsoft Outlook
• Planning Permission
• Microsoft PowerPoint
• Real Estate
• Time Management
• Software Technical Review
• Scheduling

Job areas

• Government & Public Sector
• Administrative
• Construction
• Planning Technician
• Personal Financial Advisor (General)
• Financial and Investment Advisers
• Personal Financial Advisors