Accounts Payable Clerk

Job summary

The incumbent is responsible for processing accounts payable, maintaining vendor master records, and managing documents within a centralized, high-volume unit. Key tasks include invoice matching, payment run completion, and resolving processing issues.

Job details

Requisition ID: 23815 Department: Finance and Corporate Services Dept. Service: Corporate Finance Service Employment Type: 1 Full-time Temporary Work Hours: 35.00 /hours per weekAffiliation: CUPE 503 - In/Out/NS Sal & Wage Salary Information: $56,634.76 - $66,266.20 annually (2024 rates of pay)Location: 100 Constellation, Nepean Job Category: Finance & Accounting Application Close: 29/10/2026JOB SUMMARY The Strategic Sourcing & Supply Chain Management Branch is responsible for developing, implementing and managing leading edge sourcing initiatives that will drive value and achieve cost savings for City departments, Library Services, and Ottawa Police Services. The Branch establishes sound strategic sourcing practices for a wide range of complex and high profile city-wide projects that span the full sourcing lifecycle, including research and industry analyses, strategy development, project planning, scheduling, resource allocation, and executive reporting. You are responsible for processing accounts payable, maintaining vendor master records and document management in a centralized, high-volume invoice processing unit. This includes the opening and distribution of mail, initiating electronic workflow, data entry of invoice details, invoice matching to purchase order receipts (three-way match completion), invoice processing issue resolution, completion of payment runs and distribution of cheques, and filing of source documents in records management systems. EDUCATION AND EXPERIENCE Completion of Grade 12 Minimum of 3 years of related accounting/business/clerical experience KNOWLEDGE Knowledge of the city organization, financial policies and procedures General knowledge of generally accepted accounting principles and commodity tax legislation Problem-solving and customer service techniques/city practices related to interacting with the public Knowledge of applicable health and safety legislation, including the rights and duties of workers. COMPETENCIES, SKILLS AND ABILITIES Able to work independently with minimum supervision, and collaboratively with other staff as part of a team Possess organizational skills and flexibility to plan, initiate, organize and prioritize own work, and to deal effectively with multiple demands, conflicting priorities, pressures and deadlines Able to understand, conceptualize and apply directions, policies and procedures Able to identify and assess problems and to use analytic and problem solving skills in relation to invoice processing and SAP FI/MM integration Able to complete financial reconciliations and to detect, resolve and correct errors Able to use MS Office Suite including demonstrated intermediate MS Excel skills Able to use corporate SAP system, automated invoice processing system and to work with advanced computer applications Possess customer service sensitivity and the ability to listen, probe, and tactfully respond Communicate effectively, both orally and in writing Able to work rapidly to produce accurate work in a high volume data processing environment Possess sound judgment, tact and diplomacy Flexible and adaptable Possess a work record of good attendance and job performance WHAT YOU NEED TO KNOW Language Requirement: English oral, reading, writing Police Record Check: The successful candidate will be required to complete a Criminal Records and Judicial Matters Check (Level 2) with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction. You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement. Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements. Please save a copy of the job poster. Once the closing date has passed, it will no longer be available. We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted. The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions. Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire. The City of Ottawa provides accommodation to applicants during all parts of the hiring process, upon request. If contacted to proceed to the selection process, please advise us if you require any accommodation. Accessible formats and communication supports are available upon request. Please contact the Employee Service Centre at 613-580-2424 extension 12211 or via email at esc-cse@ottawa.ca.

What you’ll do

The incumbent is responsible for processing accounts payable, maintaining vendor master records, and managing documents within a centralized, high-volume unit. Key tasks include invoice matching, payment run completion, and resolving processing issues.

Requirements

Candidates must have completed Grade 12 and possess a minimum of 3 years of related accounting or clerical experience. Proficiency in MS Office, specifically Excel, and experience with SAP or similar automated invoice processing systems is required.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Financial Reconciliation · Preferred
• Problem solving · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts payable
• Invoice processing
• Data entry
• Three-way matching
• SAP FI/MM
• Financial reconciliation
• MS Excel
• Document management
• Problem-solving
• Customer service
• Analytical skills
• Communication
• Organizational skills
• Attention to detail
• Time management
• Invoice Matching
• Employment Equity
• Accounts Payable Processing
• High Volume Invoicing
• Document Management
• Tactfulness
• Financial Policy
• Workflow Management
• Organizational Skills
• Diplomacy
• Strategy Development
• Microsoft Excel
• Research
• Accounting
• Corporate Finance
• Clerical Works
• Customer Service
• Data Processing
• Corporate Services
• Data Entry
• Project Planning
• Records Management
• English Language
• Finance
• Generally Accepted Accounting Principles
• Invoicing
• Problem Solving
• Library Services
• Microsoft Office
• Purchasing
• Resource Allocation
• SAP Applications
• SAP FI
• Supply Chain Management
• Strategic Sourcing

Job areas

• Finance & Accounting
• Government & Public Sector
• Administrative
• Accounts Payable Clerk
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks

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