administrative assistant

Administrative Assistant ? Luxury Boutique Hotel Location: Downtown Montreal, QC Job Type: Part-Time Pay: $25.00 per hour Schedule: Flexible, including occasional evenings and weekends About the Position We are seeking a highly organized, professional, and detail-oriented Part-Time Administrative Assistant to join our team at a luxury boutique hotel in downtown Montreal. The ideal candidate is someone who thrives in a fast-paced hospitality environment, has excellent communication skills, and takes pride in maintaining a high standard of organization, service, and hotel presentation. Key Responsibilities * Provide administrative support to hotel management * Manage emails, phone calls, correspondence, and internal communications * Assist with scheduling, appointments, meetings, and staff coordination * Prepare documents, reports, invoices, spreadsheets, and other administrative materials * Maintain organized digital and physical records * Assist with guest requests, reservations, special arrangements, and VIP requirements * Communicate professionally with guests, suppliers, vendors, and business partners * Assist management with day-to-day hotel operations and special projects * Coordinate with housekeeping, front desk, maintenance, and other departments * Handle hotel errands, deliveries, purchases, and transportation-related tasks when required * Assist with invoices, receipts, orders, and basic administrative accounting * Perform light general maintenance and upkeep around the hotel when required * Assist with minor repairs, basic troubleshooting, furniture/equipment adjustments, and general property upkeep * Identify maintenance issues and coordinate with contractors or maintenance professionals when specialized work is required * Help ensure common areas, offices, and hotel facilities remain clean, organized, and properly maintained * Follow up with suppliers and service providers * Assist with staff documentation and other administrative tasks * Maintain strict confidentiality regarding hotel operations, guests, employees, and business matters * Perform other administrative and operational duties as assigned by management Qualifications & Requirements * Previous administrative, hospitality, hotel, or customer service experience is an asset * Valid driver's licence with a clean driving record * Must have reliable access to a personal vehicle * Comfortable driving throughout Montreal and surrounding areas for hotel-related errands * Comfortable performing basic hands-on maintenance and general upkeep * Excellent organizational and time-management skills * Strong written and verbal communication skills * Professional appearance and demeanor * Strong attention to detail * Ability to multitask and prioritize in a fast-paced environment * Comfortable using Microsoft Office, Google Workspace, and other computer-based systems * Ability to work independently and take initiative * Strong problem-solving skills * Bilingual French and English is strongly preferred * Previous experience in a luxury hospitality environment is an asset The Ideal Candidate The ideal candidate is polished, professional, dependable, and highly organized. You are proactive, comfortable working independently, and able to anticipate the needs of management. You should be comfortable balancing traditional administrative responsibilities with hands-on operational tasks, hotel errands, and light general maintenance. You take pride in the appearance and functionality of the property and are willing to step in wherever needed to help maintain the hotel's high standards. Discretion, flexibility, reliability, and strong attention to detail are essential. What We Offer * $25.00 per hour * Part-time position at a luxury boutique hotel in downtown Montreal * Flexible scheduling * Dynamic and fast-paced hospitality environment * Opportunity to work closely with hotel management * Employee benefits and hotel perks * Opportunity for growth within the hotel