Administrator, Commercial Mortgages

Job summary

Maintain the integrity and accuracy of the loan management system through daily control, monitoring, and reporting functions. Manage mortgage transactions, reconcile payments, and coordinate with internal and external stakeholders to ensure smooth business operations.

Job details

Be Part of a Socially Responsible Organization We are a unique asset management firm that stands out for value creation and its pursuit of sustainable wealth for our clients. Thanks to our people's expertise, we can achieve our purpose and participate in the responsible development of our communities. We manage more than 40 billion dollars in assets and have more than 170 employees spread across our headquarter in Montreal and our offices in Toronto, Guelph, and Regina. We have adopted a hybrid work model that promotes work-life balance as well as a collegiality that sets us apart in the workplace. The Commercial Mortgages Sector: A Unique Asset Class Are you interested in joining a team of experts dedicated solely to commercial mortgages, creating long-term value through diversified mortgage portfolios? Addenda Capital is the ideal place to build relationships with key market players and collaborate with colleagues from other sectors. As a member of the Commercial Mortgages Administration team, your main responsibility will be to maintain the integrity and accuracy of our loan management system. To ensure smooth business operations, you will perform various daily control, monitoring, and reporting functions. Your responsibilities Ensure the mortgage commitments are set up and maintained in the Loan Management System in accordance with established processes and guidelines; Manage and reconcile daily mortgage transactions (mortgage advances, payment collections and remittances); Assist the Mortgage Analysts with legal document follow-up and code the registrations in the Loan Management System; Analyze and maintain information including Property Taxes, Insurance Policies and transaction history; Support staff with administrative tasks Maintain office facilities and assist with daily office functions Maintain inventory of office supplies and manage equipment Work efficiently with key internal and external stakeholders (Servicing Agents, Municipal Tax Authorities, Insurance Agents, Solicitors and Borrowers); Become proficient with internal systems and software to help enable and promote operational efficiencies. What you bring You have post-secondary education in Business or a related field; An equivalent of combined education and work experience will be considered; You have previous mortgage or real estate paralegal experience (asset) You have an interest in commercial mortgages and the real estate industry; You have proficiency in Microsoft Office suite with strong Excel expertise; What sets you apart You have time-management skills with the ability to multi-task and prioritize; You have a high level of attention to detail and accountability; You have effective analytical and problem-solving skills; You have excellent interpersonal and communication skills (verbal, written and presentation) in order to effectively liaise with internal and external stakeholders; You have a positive, team and solution-oriented attitude. Do you have a genuine interest in this position and meet most of the requirements? Apply now! We value differences and discussions by creating and maintaining an inclusive, equitable and accessible work environment that fosters collaboration. Let us know what makes you unique and how you will make a difference in the Addenda Capital team. Apply now! Addenda Capital Careers

What you’ll do

Maintain the integrity and accuracy of the loan management system through daily control, monitoring, and reporting functions. Manage mortgage transactions, reconcile payments, and coordinate with internal and external stakeholders to ensure smooth business operations.

Requirements

Requires post-secondary education in Business or a related field, with strong proficiency in Microsoft Office and Excel. Previous experience as a mortgage or real estate paralegal is considered an asset.

Listed skills

• Time management · Preferred
• Financial Reconciliation · Preferred
• Problem solving · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Office Administration · Preferred
• interpersonal communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Loan Management Systems
• Mortgage Administration
• Microsoft Excel
• Financial Reconciliation
• Time Management
• Analytical Skills
• Problem Solving
• Interpersonal Communication
• Attention To Detail
• Office Administration

Job areas

• Finance & Accounting
• Administrative
• Legal