Licensed Real Estate Assistant

Job summary

Coordinate listings, contracts, offers, client communications, showings, and transaction milestones to support Realtors and clients throughout the buying and selling process. Provide administrative and marketing support, analyze strata documents, assist with comparative market research, and manage scheduling and open house logistics.

Job details

THIS ROLE REQUIRES A VALID REAL ESTATE LICENSE! Are you an organized, detail-oriented real estate professional who thrives behind the scenes and takes pride in keeping transactions, timelines, and people on track? Do you enjoy supporting a busy sales team and being the go-to person who ensures nothing falls through the cracks? If so, we'd love to hear from you. We are a top-producing real estate team seeking an exceptional full-time Licensed Assistant to provide dedicated administrative and transaction support. This is an ideal opportunity for someone who enjoys the operational side of real estate and is looking for a stable, long-term role within a collaborative and growing team. In this position, your focus will be on supporting our Realtors and clients through every stage of the transaction process. You will coordinate listings, manage paperwork, oversee deadlines, communicate with clients and industry professionals, and help ensure a seamless experience from start to finish. The ideal candidate is licensed, highly organized, tech-savvy, and comfortable working in a fast-paced environment where priorities can shift quickly. Experience with Paragon, Webforms, Strata documents, and real estate transaction management systems is crucial. Strong communication skills, attention to detail, and the ability to work independently are essential. This role is designed for someone passionate about real estate administration and team support. It is a dedicated Licensed Assistant position and does not include personal lead generation or building an individual client base. What We Offer Confidential hiring process Competitive compensation and bonus structure If you're looking to play an integral role within a successful real estate team and take pride in helping others succeed, we'd love to connect! Compensation: $60,000 - $65,000+ per annum with bonus structure DOE Qualifications Meticulous attention to detail and a commitment to delivering work with a high degree of accuracy Outstanding verbal and written communication skills, with a professional and client-focused approach Proven ability to manage competing priorities, meet deadlines, and adapt to changing demands Highly proficient with technology and comfortable working across multiple software platforms and systems Exercises sound judgment, professionalism, and strict confidentiality in all client and team interactions Quick learner with the ability to retain and execute complex information, procedures, and instructions Strong organizational skills with the ability to proactively manage projects, timelines, and follow-up tasks Valid BC Driver's License and dependable personal transportation Responsibilities Provide comprehensive showings and client support throughout the buying and selling process Execute timely lead follow-up and client communication initiatives Prepare and coordinate listing packages, contracts, and offer documentation Analyze and summarize strata documentation for team and client review Facilitate buyer property tours and showing logistics Research and compile data to support Comparative Market Analyses (CMAs) Oversee transaction milestones to ensure smooth and timely closings Coordinate marketing preparation for listings, campaigns, and promotional initiatives Organize and support open house events Manage calendars, appointments, and scheduling requirements Handle administrative support duties and occasional business-related errands

What you’ll do

Coordinate listings, contracts, offers, client communications, showings, and transaction milestones to support Realtors and clients throughout the buying and selling process. Provide administrative and marketing support, analyze strata documents, assist with comparative market research, and manage scheduling and open house logistics.

Requirements

A valid real estate license is required, along with strong organization, communication, technology, and deadline-management skills. Candidates should be proficient with Paragon, Webforms, Strata documents, and transaction management systems, and have a valid BC driver's license and dependable personal transportation.

Benefits

• Bonus Structure

Listed skills

• Organization · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Real Estate Transaction Coordination
• Listing Coordination
• Contract Preparation
• Strata Document Analysis
• Client Communication
• Lead Follow-Up
• Deadline Management
• Calendar Management
• Comparative Market Analysis
• Property Tours
• Showing Coordination
• Open House Support
• Marketing Coordination
• Administrative Support
• Organization
• Attention To Detail

Job areas

• Administrative
• Sales
• Customer Service & Support
• Marketing

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