Event Coordinator

Job summary

Coordinate client events from planning through on-site execution, serving as the main contact between clients and internal teams while managing requirements, vendors, timelines, budgets, and event orders. Support sales and marketing efforts, schedule temporary staff, conduct site visits, prepare reports, and assist management with daily operations.

Job details

Company Description The Cohere Centre is Ottawa’s largest purpose-built convention and event facility, offering over 200,000 square feet of flexible exhibition and meeting space. Located next to Ottawa International Airport at 4899 Uplands Drive, the Centre hosts a wide range of events, including federal government meetings, corporate conferences, association gatherings, consumer expos, and large public shows. A full suite of in-house services supports clients from initial planning through to on-site execution, enabling seamless event experiences. Serving one of the most diverse client bases in the region, the Cohere Centre is proud to contribute to Canada’s capital as a hub for innovation, business, and world-class events. Formerly known as the EY Centre, the new name reflects Ottawa’s growing identity and international profile. Role Description This is a full-time, on-site role for an Event Coordinator located in Ottawa, ON. The Event Coordinator will main point of contact between the Centre's clients and the EY Centre's internal teams to ensuring seamless coordination of logistics and customer satisfaction. Responsibilities include client communication, working with vendors, handling event timelines and budgets, and providing on-site support during events. The role also includes contributing to sales efforts by promoting the facility's services and amenities to potential clients. Responsibilities include but are not limited: Communicating, maintaining and developing client relationships Responsible for client requirements Answering incoming calls Managing & scheduling part-time and temporary staff Responding promptly to inquires Following up with clients Conducting site visits Coordinating menus, floor plans & suppliers Preparing event orders Liaising with the service partners Basic marketing and social media General administration duties Preparing Reports Supporting management in daily operation Qualifications Experience in Event Planning and Event Management Strong Communication and Customer Service skills Bilingual (FR/EN) an asset Sales experience, including promoting and marketing services Excellent organizational and project management abilities Proficiency in working within deadlines and managing multiple tasks simultaneously Familiarity with the event venue or hospitality industry is an asset High school diploma or equivalent; post-secondary education in event management or a related field is preferred Salary: $48,500 - $55,000.

What you’ll do

Coordinate client events from planning through on-site execution, serving as the main contact between clients and internal teams while managing requirements, vendors, timelines, budgets, and event orders. Support sales and marketing efforts, schedule temporary staff, conduct site visits, prepare reports, and assist management with daily operations.

Requirements

Experience in event planning and management, strong communication and customer service skills, and the ability to organize projects, meet deadlines, and manage multiple tasks are sought. Sales experience is relevant; bilingual French and English is an asset, and a high school diploma or equivalent is required, with post-secondary education in event management or a related field preferred.

Listed skills

• Customer service · Preferred
• Vendor Coordination · Preferred
• Event Logistics · Preferred
• Sales · Preferred
• Project management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Event Planning
• Event Management
• Client Communication
• Customer Service
• Vendor Coordination
• Event Logistics
• Budget Management
• Timeline Management
• Staff Scheduling
• Site Visits
• Menu Coordination
• Floor Plan Coordination
• Sales
• Marketing
• Social Media
• Project Management

Job areas

• Hospitality
• Customer Service & Support
• Sales
• Marketing
• Administrative