Administrative & Marketing Specialist

Calgary, AB
On-site
Posted Oct 15, 2026
1 position

Opens an external site

Employment type: Full-time
Experience level: Entry, Junior · 0+ years
Posting language: English
Working hours: 40 hours per week

Job summary

The specialist will oversee transaction tracking, maintain company databases, and manage operational duties including lease paperwork and voucher creation. They will also collaborate with the marketing team to curate collateral and support the creation of proposals and presentations.

Job details

Accelerate your success at Colliers. Why Colliers? As one of Canada’s leading commercial real estate services firms, we are driven by our mission to accelerate success for our people, clients, and communities. A career at Colliers gives you the opportunity to make an impact, advance your career, and collaborate with top-tier talent. Don’t just take our word for it – we’ve been recognized as a top employer on a number of prestigious lists, including Best Workplaces in Canada, Best Workplaces with Most Trusted Executive Teams, among others. **this is an on-site position based out of our Calgary, AB office** About you As an Marketing & Administrative Specialist (internally known as Office Project Specialist), you are experienced professional looking to take the next step of your career in commercial real estate! Your background includes delivering exceptional sales support to internal and external clients. In this position, you will be supporting marketing, operational duties and transactional management with a high level of business acumen and entrepreneurial spirit – which means YOU will be an integral part of the team’s success. In this role, you will… Help oversee the team’s transactions, tracking critical dates and regularly updating clients and colleagues Maintain company databases to track prospects and business opportunities Create/format proposals and presentations, collaborating with Colliers Marketing to help curate team marketing collateral Bring a great attitude in learning the business and local marketplace by attending local business and industry events, networking, and participating in client meetings Process executed lease/amendment paperwork, create vouchers, collect pertinent documentation, sending tenant/property eblasts, create market surveys, print tour books, schedule tenant tours, etc. What you’ll bring At least 1+ years of sales or administrative experience in a professional services environment (preferably real estate, sales, legal, architectural, construction or related) Adobe Creative Suite (InDesign) experience required Commercial real estate experience is an asset High proficiency in MS Office Suite (Word, Outlook, Excel, PowerPoint) High level of initiative and excellent communications skills, both oral and written #LI-AS1 #LI-Hybrid What we offer: Innovative projects: Work on cutting-edge initiatives that shape our communities, drive our growth, and make a tangible impact. Career growth: Advance your career and achieve your goals with industry-leading training and development programs. Competitive benefits & compensation: Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being. Collaborative culture: Join our enterprising team where innovation thrives, collaboration is key, and our people are empowered to be their authentic selves and do their best work. Diversity, Equity & Inclusion: Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs), where you can connect, learn, and contribute to a diverse and supportive community. Learn more: https://www.collierscanada.com/en-ca/careers/diversity-and-inclusion Global network: Join a global team of 28,000 professionals across 70 countries, where you'll expand your network and learn from experts in a dynamic international community. Accelerate your career and enhance your expertise as you connect and collaborate with top talent around the world. Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas. Direct applicants only please, no agencies. Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process, please contact the recruitment team by email at careers@colliers.com.

What you’ll do

Requirements

Candidates must have at least one year of sales or administrative experience in a professional services environment and proficiency in Adobe InDesign and MS Office. Strong communication skills and the ability to work on-site in Calgary are required.