Secrétaire exécutif(ve)

Job summary

The Executive Secretary provides high-level administrative and operational support to the Vice-President, managing agendas, logistics, and communications. The role involves coordinating meetings, producing reports, and acting as the primary point of contact for the leadership team.

Job details

The Executive Secretary provides high-level administrative and operational support to the Vice-President, managing agendas, logistics, and communications. The role involves coordinating meetings, producing reports, and acting as the primary point of contact for the leadership team. Requires a College Diploma (DEC) in secretarial or office studies and at least eight years of relevant experience, including work with senior management. Proficiency in Microsoft Office, SharePoint, and a mastery of the French language are essential.

What you’ll do

The Executive Secretary provides high-level administrative and operational support to the Vice-President, managing agendas, logistics, and communications. The role involves coordinating meetings, producing reports, and acting as the primary point of contact for the leadership team.

Requirements

Requires a College Diploma (DEC) in secretarial or office studies and at least eight years of relevant experience, including work with senior management. Proficiency in Microsoft Office, SharePoint, and a mastery of the French language are essential.

Benefits

• Competitive Compensation Program
• Comprehensive Social Benefits
• Defined Benefit Pension Plan
• Up to Six Weeks of Annual Vacation
• Paid Days Off for Important Life Events
• Work-Life Balance
• Compressed Schedule (One Day Off Every Two Weeks for Unionized Positions)
• Career and Advancement Opportunities
• Employee Assistance Program
• Parking Access
• Corporate Discounts (Insurance, Public Transit, Fitness Center, etc.)
• Eco-responsible Initiatives

Listed skills

• Microsoft Office · Preferred
• SharePoint · Preferred
• Time management · Preferred
• Organization · Preferred
• written communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Executive Support
• Meeting Coordination
• Administrative Planning
• Microsoft Office
• SharePoint
• French Proficiency
• Time Management
• Organization
• Written Communication
• Verbal Communication
• Political Savvy
• Autonomy
• Budget Tracking
• Event Planning
• Document Formatting

Job areas

• Administrative
• Construction
• Government & Public Sector
• Management & Leadership

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