Administrative Assistant

Job summary

The role involves providing administrative and operational support to the accounting team, including managing accounts payable and receivable. Additionally, the assistant will handle reception duties, office coordination, and client service inquiries.

Job details

ADMINISTRATIVE ASSISTANT - An essential finance, administration, and client-service role at Compass Geomatics. One full-time permanent position - 11-4608 62nd Street RED DEER, ALBERTA THE OPPORTUNITY Compass Geomatics Ltd. is a professional land-surveying company built on the strengths of its people. We cultivate an energetic, positive, and collaborative workplace where employees are encouraged to improve, innovate, and deliver extraordinary client service. POSISTION DESCRIPTION Reporting to the Office Manager, you will provide essential administrative and operational support to the accounting and finance team while helping create a responsive, professional experience for clients, vendors, and colleagues. YOUR IMPACT ACCOUNTS PAYABLE · Review, code, enter, and process invoices, purchase orders, and expense claims; reconcile vendor statements; resolve discrepancies; prepare payment runs; and maintain accurate vendor records. ACCOUNTS RECEIVABLE · Prepare and issue customer invoices, enter invoices in both accounting and third-party invoicing systems, process payment methods, and assist with collections. CLIENT & RECEPTION SUPPORT · Answer a multi-line phone system courteously, respond to surveying inquiries and job requests, gather legal land-description and location details, and guide the next step. OFFICE COORDINATION · Assist with meeting preparation, filing and scanning, travel planning, general administration, and booking meetings, couriers, and hotels through online platforms and telephone. THE IDEAL CANDIDATE is confident, articulate, highly organized, and dependable. You manage competing priorities calmly, work accurately under pressure, and take pride in exceptional service. WHAT YOU BRING EDUCATION & EXPERIENCE · Education: Post-secondary certificate or diploma in administration, accounting, or a related discipline. · Experience: At least three years of business administration or accounting-office experience. · Systems: Required: Sage accounting software. An asset: OpenTicket/OpenInvoice, Ariba, Pandell, or Fieldglass. WORK STYLE & CAPABILITIES · Service focused: Builds positive relationships with clients, vendors, field staff, and remote colleagues. · Organized and accurate: Manages competing priorities, data entry, deadlines, and detail-oriented work with care. · Technology ready: Proficient in Microsoft Windows and Office applications, including Word, Excel, PowerPoint, and Outlook. COMPENSATION & BENEFITS This is a permanent, full-time Red Deer office position. Compass offers a competitive starting wage, benefits eligibility after six months, and meaningful potential to grow within the company. PAY · From $25.00/hour, negotiable by experience BENEFITS · Health, dental, life & disability after six months GROWTH · Room for advancement for the right candidate APPLY We welcome applications from qualified candidates who are ready to contribute to a high-performing, supportive team. Please note: this position is open to Canadian Citizens or Permanent Residents only. Send your résumé, cover letter, and references to: cheryl.quartly@compassgeomatics.ca

What you’ll do

The role involves providing administrative and operational support to the accounting team, including managing accounts payable and receivable. Additionally, the assistant will handle reception duties, office coordination, and client service inquiries.

Requirements

Candidates must possess a post-secondary certificate or diploma in administration or accounting and at least three years of relevant experience. Proficiency in Sage accounting software and Microsoft Office applications is required.

Benefits

• Health insurance • Dental insurance • Life insurance • Disability insurance

Listed skills

• Customer service · Preferred
• Microsoft Excel · Preferred
• Accounts receivable · Preferred
• Office Administration · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• invoicing · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts payable
• Accounts receivable
• Sage accounting software
• Data entry
• Office administration
• Customer service
• Invoicing
• Expense claims
• Vendor reconciliation
• Multi-line phone system
• Travel planning
• Microsoft Office
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook

Job areas

• Administrative
• Finance & Accounting
• Customer Service & Support