Project Cost Administrator - 6 Month Contract

Job summary

The Project Cost Administrator is responsible for maintaining job records, including job set-up, progress billing, and contract documentation. They will collaborate with project managers and stakeholders to ensure accurate project administration and financial compliance.

Job details

Convergint is looking for a team-oriented, results-driven, Project Cost Administrator to join our amazing culture at our Calgary, AB location. The Project Cost Administrators’ responsibilities include maintenance of all job records, including job set-up, basic project cost review, progress billing preparation, warranty letters, change orders and job notes. You will be working closely with stakeholders, e.g. project managers, senior managers, and customer representatives to ensure accurate administration and maintenance of project documentation with respect to invoicing and contract compliance. *This is a contract role of 6 months Who You Are You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home. Who We Are With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide. What you’ll do with “Our Training and Your Experience” * Assist with contract administration for assigned customer and CTC locations including contract documentation follow-up and invoicing. * Enter job bookings and change orders for assigned locations, ensure digital files are set up, and send notifications of job bookings to the Project Managers and sales team. * Enter projects updates to financial system, including project notes and timelines. * Develop contacts within the accounting and contract administration departments of our customers to gain a better understanding of how our customers operate and how we can provide the highest level of customer service. * Assist with monitoring jobs, identify anomalies and provide managers with accurate feedback to enable effective and timely decision. * Work closely with project managers and collections to ensure timely receipt of invoices. * Assist in providing the documentation produced for project closeout. * Assist with first level vendor invoice approvals as required. * Attend weekly/monthly project meetings when required by the Project Cost Supervisor. * Acts as “our customer’s best service provider” at all times thereby ensuring Convergint is the customer’s first choice for service. What You’ll Need * Good interpersonal and verbal communications skills and ability to deal with a wide cross section of people both internal and external to the business. * Good Microsoft Outlook, Excel, Word and Power Point skills. * Basic financial analytical skills including cost control and ability to interpret financial reports. * Good accounts receivable knowledge. * Strong customer service/care skills. * Strong attention to detail and results focused. * Strong team orientation. * Flexibility to adapt to changing priorities and direction in a dynamic work environment. * Strong organizational/time management skills. * Good proficiency with financial software packages Requirements * College diploma or certificate in Business Administration, Accounting or similar program required; extensive relevant experience will also be considered. * Minimum of two years’ experience in bookkeeping or an accounting environment. Project cost accounting experience an asset. * Minimum of one years’ experience in a construction environment preferred Company Benefits and Perks Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues: Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer. Visit our Convergint careers site to learn more about the company and the exciting opportunities available. #SS

What you’ll do

The Project Cost Administrator is responsible for maintaining job records, including job set-up, progress billing, and contract documentation. They will collaborate with project managers and stakeholders to ensure accurate project administration and financial compliance.

Requirements

Candidates must have a college diploma or certificate in Business Administration or Accounting, along with at least two years of bookkeeping or accounting experience. Proficiency in financial software and Microsoft Office applications is required, with preference given to those with construction industry experience.

Benefits

• Inclusive environment
• Supportive culture
• Professional development programs

Listed skills

• Bookkeeping · Preferred
• Accounts receivable · Preferred
• Financial Reporting · Preferred
• invoicing · Preferred
• Microsoft Outlook · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• Customer service · Preferred
• Time management · Preferred
• Attention to detail · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project cost administration
• Bookkeeping
• Accounts receivable
• Financial reporting
• Contract compliance
• Invoicing
• Microsoft Outlook
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Customer service
• Time management
• Attention to detail
• Communication skills
• Financial software proficiency
• Project Documentation
• Cost Control
• Change Orders
• Accountability
• Results Orientation
• Cost Accounting
• Contract Compliance
• Analytical Skills
• Accounts Receivable
• Accounting
• Billing
• Business Administration
• Customer Service
• Communication
• Contract Management
• Sales
• Financial Systems
• Financial Statements
• Financial Software
• Project Management
• Time Management
• Team Oriented
• Collections
• Project Closure
• Detail Oriented

Job areas

• Finance & Accounting
• Administrative
• Construction
• Customer Service & Support
• Cost Administrator
• Project / Program Administrative Assistant
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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