Administrative Assistant

Join Coulson Aviation as our next Administrative Assistant in Port Alberni and become the go-to person who keeps everything running smoothly behind the scenes. From welcoming visitors and supporting leadership to managing timekeeping, you’ll play a key role in helping our teams focus on what they do best—supporting critical aviation operations around the world. HOW YOU’LL CONTRIBUTE * Serve as the front-line point of contact by greeting visitors and ensuring a welcoming and professional first impression. * Provide administrative support to the Executive and Management teams. * Oversee daily employee timekeeping to maintain accuracy. * Manage incoming and outgoing mail and shipments. * Track, order, and maintain office supply and SWAG inventory. * Support the overall efficiency and workflow of the office through general administrative duties. WHAT YOU’LL BRING * Previous experience in an office, administrative, or receptionist role is an asset. * Strong attention to detail, especially when handling timekeeping and payroll-related information. * Proficiency with Microsoft Office (Excel, Word, Outlook). * Ability to learn new systems quickly. * Excellent communication skills. * An organized, reliable, and team-oriented mindset. * A neat, business appropriate appearance. WHAT’S IN IT FOR YOU? * $22-$24 an hour, depending on experience. * Company-paid benefits. * 5% matching pension plan. We are committed to providing accommodation for people with disabilities. If you require accommodation through any element of the job application process, please notify us and we will work with you to meet your needs.

The Administrative Assistant will serve as the front-line point of contact, greeting visitors and providing administrative support to the Executive and Management teams. They will also oversee daily employee timekeeping and manage office supplies.

Candidates should have previous experience in an office or administrative role and possess strong attention to detail, especially with timekeeping and payroll information. Proficiency in Microsoft Office and excellent communication skills are also required.

• Company-Paid Benefits • 5% Matching Pension Plan

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Timekeeping
• Microsoft Office
• Communication Skills
• Attention to Detail
• Organizational Skills
• Team-Oriented Mindset

Minimum experience

0+ years