Office Services Clerk

Job summary

The Office Services Clerk provides essential administrative and operational support, including document processing, equipment maintenance, and inventory management. The role also assists with office logistics such as boardroom setups, mail distribution, and workspace transitions.

Job details

Cozen O’Connor is seeking a part‑time Office Services Clerk to join the Administration team in our Vancouver office 3 days per week. This presents an exciting opportunity to provide essential day-to-day administrative and operational support to a collaborative and dynamic team. We are hiring to fill an existing vacancy. This role is onsite, with the preferred in-office days being Monday, Tuesday and Wednesday. Onsite requirements may evolve over time, and occasional work outside standard business hours may be required. RESPONSIBILITIES * Complete printing, photocopying, scanning, sorting, and document assembly requests. * Operate and maintain photocopiers, scanners, and other related equipment. * Monitor inventory, distribution, and replenishment of office supplies. * Assist with boardroom and event setup, takedown, and cleanup as required. * Assist with daily mail-run. * Assist with internal office moves and workspace transitions. * Support Reception, Hospitality, and other departments as required. QUALIFICATIONS * 1+ years of office services, facilities, hospitality, and/or administrative experience required. * Previous experience in litigation, family law, or court work is preferred. * Strong organizational skills and careful attention to detail. * Ability to prioritize multiple requests in a fast-paced environment. * Proficiency with standard office equipment and basic computer applications. * Strong communication, interpersonal, and customer service skills. * Dependable, flexible, and able to work effectively both independently and collaboratively. * Ability to safely move supplies, equipment, and materials as required. If you’re excited about this opportunity and believe you can contribute meaningfully – even if your experience doesn’t align exactly with every requirement – we encourage you to apply. We value diverse perspectives and skills, and we’re committed to finding the right person for the role. What We Offer * Competitive salaries and annual discretionary bonuses for all roles and levels; * Group RRSP matching program (with the opportunity for prior legal service to be recognized); * Parental leave benefits with 100% top-up for a portion of the leave; * Short-term disability insurance benefits; * A commitment to health and wellness through employer-paid resources and a fitness reimbursement program; * Paid vacation, sick and personal time; * Monetary incentives for employee referrals; * Continuing professional development opportunities and reimbursements; * A culture of recognition, collaboration and intentional connection. The expected annual base salary range for this position is $27,000 - $33,000 and is eligible for an annual, discretionary bonus. The offered salary will be determined based on factors such as job knowledge, skillset, experience, and internal and market equity. We thank all candidates for their interest in joining Cozen O’Connor. Those selected for further consideration will be contacted directly for the next steps. Cozen O’Connor is committed to providing accommodations during all phases of the hiring process. If you require accommodations, please email CanadaRecruiting@cozen.com [CanadaRecruiting@cozen.com] or call 647-925-5923, and provide your contact information and indicate the role that you’re applying for. A member of our team will be in touch with you directly. We ask that you please only use this email address and contact number to request an accommodation. #Onsite Known for its commitment to action and tangible results, Cozen O'Connor has rapidly grown to become one of North America's fastest-growing law firms. Offering full-service expertise in litigation, business law, and government relations, the firm serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals. Established in 1970, Cozen O’Connor has more than 1,000 attorneys who help clients manage risk and make better business decisions. The firm counsels clients on their most sophisticated legal matters in all areas of the law, including litigation, corporate, and regulatory law. Representing a broad array of leading global corporations and middle market companies, Cozen O’Connor services its clients’ needs through 35 offices across two continents. The firm is consistently ranked among the top 100 law firms in America and has received recognition from prestigious legal and business organizations such as Chambers & Partners, The American Lawyer, The Legal 500, and Best Lawyers. Cozen O'Connor is dedicated to excellence and strives to achieve the right results for its clients, no matter how complex or critical the legal challenges may be. Cozen O’Connor is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort. Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized. Cozen O’Connor is an Equal Opportunity Employer, including disabled and veterans.

What you’ll do

The Office Services Clerk provides essential administrative and operational support, including document processing, equipment maintenance, and inventory management. The role also assists with office logistics such as boardroom setups, mail distribution, and workspace transitions.

Requirements

Candidates must have at least one year of experience in office services, facilities, or administration, with preference given to those with legal industry experience. Strong organizational, communication, and customer service skills are required to manage multiple tasks in a fast-paced environment.

Benefits

• Competitive salaries
• Annual discretionary bonuses
• Group RRSP matching program
• Parental leave benefits
• Short-term disability insurance
• Health and wellness resources
• Fitness reimbursement program
• Paid vacation
• Sick time
• Personal time
• Employee referral incentives
• Professional development opportunities

Listed skills

• Customer service · Preferred
• Administrative Support · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• Communication Skills · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Operational support
• Printing
• Photocopying
• Scanning
• Document assembly
• Inventory management
• Boardroom setup
• Mail handling
• Organizational skills
• Attention to detail
• Communication skills
• Customer service
• Interpersonal skills
• Computer applications
• Office Supply Management
• Office Equipment
• Inventory Monitoring
• Organizational Skills
• Business Decisions
• Administrative Functions
• Values Differences
• Lawsuits
• Customer Service
• Communication
• Family Law
• Lobbying
• Organizational Effectiveness
• Sorting
• Prioritization
• Detail Oriented

Job areas

• Administrative
• Legal
• Hospitality
• Office Services Clerk
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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