Property Administrator Assistant - 15 Month Contract

Job summary

The Property Administrator Assistant provides administrative support to the Property Management Team, including managing accounts payable, accounts receivable, and rent roll production. They also act as a tenant liaison, process invoices, and maintain vendor contracts and insurance documentation.

Job details

What You'll Do The Property Administrator Assistant is a key member of the Property Management Team and provides day-to-day administrative support. Reporting to the Property Manager the incumbent is responsible for a variety of services related to the operation of retail and commercial properties inclusive of but not limited to AR, A/P processing, rent roll application and production, tenant liaison and communication. Prepare and process P.O.s; Code, process and enter incoming invoices via Yardi; Day-to-day management of accounts payable issues and supplier invoices; Set up and make adjustments to vendors and service contracts; Ensure vendor Insurance and WSIB certificates are up-to-date; Initiate the monthly AR process through the application of rent, EFT and cheque payments; Processing of bank deposits and form filling; Production of the monthly rent-roll and review for variances; PAD/EFT tenant enrollment, oversight and administration; Maintain and update Tenant security deposits and Certificate of Insurance reporting; Run monthly scheduled vendor contract payments processes; Support the Property Administer on accounts receivable reporting; Ability to review and understand lease terminology; Backfilling for support staff of reception duties including the answering and dispatching of telephone calls, receipt and distribution of mail etc; Maintain and organize tenant Certificates of Insurance; Perform other duties, as assigned. What You Bring Completion of college in a related field or accounting with one (1) to three (3) years of commercial / retail property administration experience. Experience with Yardi Property Management Software Proficiency in accounting and financial management (A/P & A/R); Strong customer service orientation; Excellent planning and organizational skills; Strong software application skills (MS Office); Effective interpersonal and conflict resolution skills; Strong written and verbal communication skills; Strong Excel skills; Ability to work well under pressure, multi task and meet deadlines; Ability to work independently, as well as within a team. We’re always looking for great talent! In addition to competitive pay, we offer: Comprehensive benefits and retirement programs Performance incentives, Continuing Education Programs Other perks to support your well-being Career growth opportunities and product discounts Broadband Salary Range: $23.00/hr. – $37.00/hr. Our typical hiring range is between $23.00.hr. and $30.00/hr. Hourly decisions are also dependent on other factors such as your experience, industry benchmarks, internal equity and other role-specific requirements. For critical roles, the compensation offering will be reviewed to ensure alignment with market rate and conditions and the unique value you bring to the role. We may use artificial intelligence tools as part of our recruitment process to assist in the initial screening of resumes. All hiring decisions, including candidate evaluation, selection, and disposition, are made by human recruiters. About Us CT REIT is an unincorporated, closed-end real estate investment trust formed to own income-producing commercial properties located primarily in Canada. Its portfolio is comprised of over 370 properties totalling more than 31 million square feet of GLA, consisting primarily of net lease single-tenant retail properties located across Canada. Canadian Tire Corporation, Limited is CT REIT's most significant tenant. For more information, visit ctreit.com. Our Commitment to Diversity, Inclusion and Belonging We are committed to fostering an environment where belonging thrives, and diversity, inclusion and equity are infused into everything we do. We believe in building an organizational culture where people are consistently treated with dignity while respecting individual religion, nationality, gender, race, age, perceived ability, spoken language, sexual orientation, and identification. We are united in our purpose of being here to help make life in Canada better. Accommodations We stand firm in our Core Value that inclusion is a must. We welcome and encourage candidates from equity-seeking groups such as people who identify as racialized, Indigenous, 2SLGBTQIA+, women, people with disabilities, and beyond. Should you require any accommodation in applying for this role, or throughout the interview process, please make them known when contacted and we will work with you to help meet your needs.

What you’ll do

The Property Administrator Assistant provides administrative support to the Property Management Team, including managing accounts payable, accounts receivable, and rent roll production. They also act as a tenant liaison, process invoices, and maintain vendor contracts and insurance documentation.

Requirements

Candidates must have a college diploma in a related field or accounting and one to three years of commercial or retail property administration experience. Proficiency in Yardi software, financial management, and strong MS Office skills are required.

Benefits

• Comprehensive benefits • Retirement programs • Performance incentives • Continuing education programs • Product discounts

Listed skills

• Customer service · Preferred
• Administrative Support · Preferred
• Microsoft Excel · Preferred
• Accounts receivable · Preferred
• Planning · Preferred
• MS-Office · Preferred
• Data entry · Preferred
• Communication Skills · Preferred
• Conflict Resolution · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts payable
• Accounts receivable
• Yardi
• Property management
• Financial management
• Customer service
• Planning
• Organizational skills
• MS Office
• Conflict resolution
• Communication skills
• Excel
• Lease terminology
• Data entry
• Administrative support

Job areas

• Administrative
• Finance & Accounting
• Sales
• Retail