Legal Administrative Assistant

Job summary

Support the legal team with Canadian and U.S. immigration matters by preparing and processing applications, assembling application packages, drafting supporting materials, and maintaining case files and correspondence. Schedule meetings, track case updates and reminders, and communicate with clients and government agencies including USCIS, CBP, and IRCC.

Job details

We are a boutique (sixty-person) law firm specializing in Canadian and U.S. immigration. Our lawyers are licensed to practice law in both countries. We have a great culture and unparalleled drive for excellent client service. We currently have one position available for a bright and hardworking Legal Administrative Assistant. This is a rewarding, collegial, and fast-paced work environment. The ideal candidate should have a minimum of one year of Canadian or U.S. immigration experience. Possessing experience with both Canadian and U.S. immigration would be an asset. Responsibilities and Duties Assist our legal team with complex legal matters in Canadian and U.S. immigration. Schedule client and internal meetings. Create and maintain client case lists. Input reminders, track updates, and save correspondence. Organize and assemble complete application packages. Prepare and process immigration applications (paper and online), while maintaining case correspondence and document files. Draft supporting materials for applications. Liaise with USCIS, CBP, IRCC, and other government agencies regarding client matters. Manage client files and practice activities. Perform other administrative tasks as needed. Position-Specific Competencies Minimum of one year of experience in Canadian or U.S. immigration. Self-starter with the ability to work independently and collaboratively. Exceptional attention to detail and strong oral and written communication skills. Ability to thrive in a fast-paced environment and meet tight deadlines. Proficiency with Microsoft 365 Word, Excel, and Outlook. Strong interpersonal skills and ability to communicate effectively with internal and external parties via email and phone. We provide group benefits, a competitive salary, and a monthly bonus commensurate with experience. We thank all applicants for their interest. Only candidates who meet our requirements will be contacted. Please, no telephone calls or faxes.

What you’ll do

Support the legal team with Canadian and U.S. immigration matters by preparing and processing applications, assembling application packages, drafting supporting materials, and maintaining case files and correspondence. Schedule meetings, track case updates and reminders, and communicate with clients and government agencies including USCIS, CBP, and IRCC.

Requirements

Candidates must have at least one year of experience in Canadian or U.S. immigration; experience in both is an asset. The role requires strong attention to detail, communication and interpersonal skills, the ability to work independently and collaboratively under tight deadlines, and proficiency with Microsoft 365 Word, Excel, and Outlook.

Benefits

• Group Benefits
• Monthly Bonus

Listed skills

• Attention to detail · Preferred
• written communication · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Canadian Immigration
• U.S. Immigration
• Meeting Scheduling
• Case List Management
• Reminder Tracking
• Application Package Assembly
• Immigration Application Processing
• Document Management
• Drafting Supporting Materials
• Government Agency Liaison
• Client File Management
• Attention to Detail
• Oral Communication
• Written Communication
• Microsoft Word
• Microsoft Excel

Job areas

• Legal
• Administrative