Administrator (Contract)

Job Title Administrator (Contract) Job Description Summary Midtown is seeking a full-time, customer service-oriented professional for a temporary position, up to 14 months. This role is responsible for delivering and maintaining a positive and professional image of Midtown by welcoming and directing visitors and phone calls, while providing administrative support to Management. We are looking for an individual who is efficient, able to multi-task, and comfortable working as part of a team. The ideal candidate is resourceful, organized, and a strong problem solver. The ability to consistently manage and complete workload in a timely manner is key to success in this position. Job Description Tasks & Responsibilities Client Relations / Communications Provide excellent customer service to customers and retailers while managing the front desk, telephone and administration mail/e-mail Act as a first point of contact – answer, follow up and/or redirect inquiries to the appropriate departments Create and maintain personnel files Collect monthly and certified sales reports from tenants. Enter sales in Excel and Yardi. Enter estimated Sales into Excel and Yardi. Distribute Sales Summaries and Detailed Sales Reports to staff. Run monthly reports as required Consolidate information for monthly Executive Summary reports from all departments; upload the information to SharePoint within timelines provided. Keep track of important documents such as Certificates of Insurance; including tenant and vendors, etc. Collect and record all cheques and cash received and deposit in the bank. Maintain lease files to ensure all documents are accurately filed in the appropriate sections in a timely manner. Manage Ambassador phone and inquiries in the absence of Marketing staff Coordinate and manage tenant boardroom bookings and deposits Accounts Payable Provide backup support for Accounts Payable functions, including invoice processing, coding, payment administration, and other related tasks in absence of Property Administrator. Miscellaneous Tidy the copy room, boardroom and kitchen, starting and unloading the dishwasher. Maintain general office supplies and order as requested by departments. Complete tasks given by the GM as well as help in other departments when needed. Other administrative duties as required Qualifications Minimum High School Diploma with (preferred) post-secondary diploma/ certificate in administration Excellent knowledge of good customer service practices and must display a high level of professionalism at all times Strong communications (written & verbal), listening, organizational and problem solving skills Proficiency with computers (Word, Excel, PowerPoint, Outlook, Internet), POS system & telephone switchboards A ‘can-do,’ ‘hands-on’ attitude with the ability to influence others, manage and implement change initiatives Must be able to provide clear criminal background check Working Conditions Fast paced office environment in downtown Saskatoon Repetitive tasks The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications. The company will not pay less than minimum wage for this role. The compensation for the position is: $ 40,800.00 - $48,000.00 Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to canadarecruitment@cushwake.com. Please refer to the job title and job location when you contact us. Cushman & Wakefield s’engage à respecter l’équité en matière d’emploi. Notre objectif est d’offrir un milieu de travail diversifié, inclusif et exempt d’obstacles. Si vous êtes une personne handicapée et que vous avez besoin de recevoir l’offre d’emploi dans un autre format ou d’accéder à toute autre mesure d’adaptation au cours du processus d’embauche, veuillez soumettre votre demande par courriel à canadarecruitment@cushwake.com. Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous. INCO: “Cushman & Wakefield”

The administrator will manage front desk operations, handle visitor inquiries, and provide comprehensive administrative support to management. Responsibilities also include processing sales reports, maintaining lease files, and providing backup support for accounts payable functions.

Candidates must possess at least a high school diploma, with a post-secondary diploma or certificate in administration preferred. Proficiency in Microsoft Office suite, strong communication skills, and the ability to pass a criminal background check are required.

• Customer servicePreferred

Identified from the job description. Confirm important requirements above.

• Customer service
• Administrative support
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Yardi
• POS system
• Telephone switchboard
• Data entry
• Record keeping
• Problem solving
• Communication
• Organizational skills
• Accounts payable
• Office Supply Management
• Resourcefulness
• Administrative Support
• Professionalism
• Yardi (Property Management Software)
• Administrative Functions
• Accounts Payable
• Deposit Accounts
• Management
• Customer Service
• Collective Bargaining
• Preparing Executive Summaries
• Sales
• Marketing
• Invoicing
• Problem Solving
• Multitasking
• Microsoft SharePoint
• Timelines
• Loading And Unloading

• Administrative
• Customer Service & Support
• Finance & Accounting
• Contractor Administrator
• Contracts Administrator
• Buyers
• Purchasing Agents, Except Wholesale, Retail, and Farm Products
• Buyers and Purchasing Agents

Minimum education

High school

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week