Receptionist

Job summary

The receptionist will manage front-office operations, including greeting visitors, handling mail and shipping, and providing administrative support. They are also responsible for maintaining office facilities, managing conference room setups, and performing basic audio/visual equipment checks.

Job details

Job Title Receptionist Job Description Summary This position embodies an exceptional customer service experience to the client/colleague/end user in a corporate environment for a global professional services firm. Engage at the appropriate level to support contracted service lines to include Reception duties, mail, print (MFD troubleshooting and maintenance), hospitality, facilities, escorting guest/vendors, and audio/visual support. Pick up and deliver copy jobs, mail, and packages. Job Description Essential Responsibilities: · Perform all Reception duties required at the main office entrance. · Delivery and pick up USPS and accountable mail (Fed Ex, UPS, DHL, messenger, and other incoming packages throughout floors to and from mailroom-Deliver print work as needed · Process all outgoing USPS and accountable mail. · Keep inventory of all supplies in mail areas-includes USPS and accountable mail. · Assist and notify end users of mail and shipping protocols. · Audit and update mail lists as needed. · Support confidential document shredding in accordance with stated policy. · Arrange and maintain conference rooms for meetings, lunches, and various events. · Maintain inventory of all office supplies (general supplies, paper, toner, etc.) · Prepare large volume print requests and finishing to colleague specifications. · Quality checks all print work to ensure accuracy. · Use of high speed MFD’s (multi-function devices) · Monitor office for facilities related issues such as lights outages, carpet stains, wall damage, etc. and report accordingly. · Ensure pantries have adequate supplies and replenish as needed. · Maintain pantry equipment Coffee machine, ice, and water machines. · Post client signage as requested in designated areas. · Clean and make ready workstations/offices for new hires. · Arrange conference rooms as needed for meetings to include beverage and food set-ups. · Collect glass and dishware, load, wash and return items to designated floor locations. · Order vending machine supplies as needed. · Clean out refrigerators and microwaves weekly or as needed. · First level audio/visual equipment check prior to scheduled meeting time, utilize established checklist. · Report issues with audio/visual equipment to ensure quick resolution. · Work overtime as needed to assist with special projects. · Greet all client employees, candidates, visitors, and customers. · Reinforce client’s badge policy by having all client employees that do not have their access badge to sign in before buzzing them through; additionally, ensure that all clients, visitors, and contractors sign in, show proper ID if needed, and are assigned a visitors’ badge. · Contact client employees to announce their visitors so they can be escorted to the proper person/location. · Advise visitor which conference room they will be in. · Provide directions to and from the client campus, when needed. · Answer phones and direct all calls accordingly. · Must assist in supporting all service lines in addition to primary role. · All duties as assigned AAP/EEO Statement: C&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated. The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications. The company will not pay less than minimum wage for this role. The compensation for the position is: $21.79 - $25.641025 CAD Hourly Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to canadarecruitment@cushwake.com. Please refer to the job title and job location when you contact us. Cushman & Wakefield s’engage à respecter l’équité en matière d’emploi. Notre objectif est d’offrir un milieu de travail diversifié, inclusif et exempt d’obstacles. Si vous êtes une personne handicapée et que vous avez besoin de recevoir l’offre d’emploi dans un autre format ou d’accéder à toute autre mesure d’adaptation au cours du processus d’embauche, veuillez soumettre votre demande par courriel à canadarecruitment@cushwake.com. Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous. INCO: “Cushman & Wakefield”

What you’ll do

The receptionist will manage front-office operations, including greeting visitors, handling mail and shipping, and providing administrative support. They are also responsible for maintaining office facilities, managing conference room setups, and performing basic audio/visual equipment checks.

Requirements

The role requires strong customer service skills and the ability to support various service lines within a corporate environment. Candidates must be capable of handling physical tasks such as mail delivery, office supply inventory, and basic facility maintenance.

Listed skills

• Customer service · Preferred
• Inventory management · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Customer service
• Reception duties
• Mail processing
• Print management
• Facilities monitoring
• Audio/visual support
• Inventory management
• Conference room coordination
• Office supply management
• Data entry
• Phone etiquette
• Visitor management
• Security protocols
• Multi-function devices
• Hospitality
• Office Supply Management
• Auditing
• Customer Service
• Inventory Management
• Mailroom
• Troubleshooting (Problem Solving)
• Electromagnetic Waves

Job areas

• Administrative
• Customer Service & Support
• Hospitality
• Receptionist
• Receptionists (general)
• Receptionists and Information Clerks

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