Administrative Assistant, Events

About the Job Position: Title: Administrative Assistant, Events Status: Full-Time Location: Toronto, ON (Hybrid) OPPORTUNITY We are committed to a human-centered recruitment process and do not use AI tools at any stage of candidate evaluation or selection process. Cystic Fibrosis Canada is looking for our next Administrative Assistant, Events to help Canadians with cystic fibrosis (CF) live W/O Limits. Imagine life, health and hope without limits. You can help us lengthen life-spans and improve lives. Ensure CF care and support is available. Increase access to critical medicines. Help everyone in Canada’s CF community live fully, beyond the limits of cystic fibrosis. Are you ready to help Canadians live without limits? Apply today and change lives tomorrow WHO ARE WE? Cystic Fibrosis Canada has dramatically changed the cystic fibrosis story, advancing research and care that has more than doubled life expectancy. Since being founded by parents in 1960, Cystic Fibrosis Canada has grown into a leading organization with a central role engaging people living with cystic fibrosis, parents and caregivers, volunteers, researchers and healthcare professionals, government and donors, all working together to change lives through treatments, research, information and support. Despite remarkable progress, the fight is not yet done; there are still Canadians left behind. The organization’s goal is to keep pushing until all people with cystic fibrosis can experience a full, healthy life, without limits. THE ROLE AND IMPACT: The Admin Assistant of Events will report to the Manager, Signature Events, and work alongside the Events and Community Fundraising Team (National and Third Party) as well as internal stakeholders to support administrative tasks through the execution of CF Canada and third-party fundraising activities. This is a fast-paced role, working across multiple programs, and the successful candidate needs to be flexible and adaptable to a busy workload and strong in using trackers and databases to manage workload. RESPONSIBILITIES AND OPPORTUNITIES FOR GROWTH: Administrative & Event Support Assist the fundraising team with daily operations and administrative tasks, including managing calendars, scheduling meetings, and responding to mailbox inquiries. Provide event logistical support including venue booking, vendor coordination, and ensuring necessary supplies are available. Communicating with vendors, sponsors and attendees as needed to meet deliverables. Respond to insurance and POS machine requests. Tracking as well as sending and filing Memorandum of Understanding documents and contracts. Prepare, organize, and send event materials, including invitations, programs, and attendee lists. Support the management of fundraising collateral including stock inventory, ordering, packaging and distributing materials, storage unit overview and community merchandise requests. Support in-office printing of materials and distribution of materials, cards and letters to donors/participants. Entering data for internal finance, event, logistic and stewardship trackers for the team. Administer participant registrations within the Peer-to-Peer system. Set up and deploy surveys and debriefs, and prepare information for the analysis of post activity campaigns. Updating and drafting PowerPoint presentations for internal use. Provide administrative support for volunteer recruitment, onboarding and management. Upload information on the fundraising platform/website (content, copy and images). Participate in testing webpages, tracking activity and creating event pages as needed. Updating event listings and regional pages on CF Canada platforms and websites. File event applications, agreements, permits and compliance forms. Data Entry & Reporting: Track and update offline donations in the registration database or CRM system, ensuring accurate records of donor information and contributions. Enter and update donor, sponsor and event-related data into Raisers Edge NXT (CRM), ensuring proper tracking and coding. Track and update fundraising expense reports. Assist in monitoring, generating and presenting revenue reports and review external platform funds (Benevity, DoubleTheDonation, etc) and allocating as necessary. Report on event/activity metrics, budget and insights, providing monthly reporting to senior leadership team. Monitor and track communications across the team (emails deployed). Communications: Monitor and track shared email mailboxes, ensuring timely and professional responses to incoming messages from donors, event participants, and stakeholders are handled inline with organizational policies. Engage with members of the community via email and telephone, including supporting acquisition calling campaigns and fundraising coaching calls. Draft emails within Engaging Networks for newsletters and stewardship communications to donors and participants and deploy. Draft and schedule social media posts on regional Facebook and Instagram pages Other Represent Cystic Fibrosis Canada at various meetings and fundraising events when needed. Other duties and responsibilities as assigned. WHAT YOU BRING: Post secondary education, certificate or equivalent work experience. 2-3 years of administrative or event fundraising experience with a proven track record of working in a fast-paced environment with multiple priorities. Ability to use data analytics to present information. Strong organizational and time-management skills with the ability to multitask with competing and changing priorities and within a fast-paced environment. Strong communication skills (written and verbal); including email copy writing. A cooperative team player able to work independently, using initiative. Proficient in the use of Microsoft Office applications (including SharePoint, Word, Excel, PowerPoint and Outlook), databases (Raisers Edge & CrowdChange an asset). Fluency in French communication skills (verbal and written) is required. Living in the GTA area is required. WHAT WE OFFER: Collaborative, dynamic, and passionate work environment, with colleagues who are driven and motivated for this community. A company culture rooted in empathy, accountability, collaboration, and innovation. Flexible working schedule Remote and hybrid work model offered Please submit your resume and cover letter directly to the [email protected] using the subject line: "Administrative Assistant, Event - Your First Name, Last Name" Application deadline: open until filled. Cystic Fibrosis Canada thanks all applicants in advance. Only those candidates selected for an interview will be contacted. Cystic Fibrosis Canada is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to culture, ethnicity, race, color, religion, beliefs, gender, gender identify or expression, sexual orientation, nation of origin, genetics, disability, age, or veteran status. We will be happy to work with applicants requesting accommodation at all stages of the hiring process. For additional information on our values (Connected, Inclusive, Impactful and Bold), Cystic Fibrosis Canada and the courageous fight being waged against this disease, please visit www.cysticfibrosis.ca

Provide comprehensive administrative and logistical support for fundraising events, including vendor coordination and participant registration. Manage data entry in CRM systems and handle communications with donors, sponsors, and volunteers.

Requires 2-3 years of administrative or event fundraising experience and fluency in both English and French. Must be proficient in Microsoft Office and reside in the Greater Toronto Area.

• Flexible working schedule • Remote and hybrid work model

• Data entryPreferred
• Microsoft OfficePreferred
• Time managementPreferred
• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Event Planning
• Data Entry
• CRM Management
• Vendor Coordination
• French Fluency
• Microsoft Office
• Donor Stewardship
• Budget Tracking
• Social Media Scheduling
• Email Copywriting
• Volunteer Management
• Time Management
• Data Analytics
• Project Coordination
• Stakeholder Communication

• Administrative
• Social Services
• Marketing
• Customer Service & Support
• Management & Leadership

Minimum education

Professional degree

Minimum experience

2+ years

Apply by

Sep 9, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Associate