President's Commissioner

Job summary

Provide administrative and logistical support to the President by managing a shared inbox and calendar, scheduling meetings, and distributing meeting materials and minutes. Relay urgent communications, complete meeting follow-ups, and occasionally support the President’s goal plans and events.

Job details

President’s Commissioner Role Direct Supervisor: Anjali Seshadri, DSU President Term: November 1, 2026 – April 30, 2027 Work arrangement: Remote Hours: 5-10 hours per week Remuneration: $18.05 / hr About The Dalhousie Student Union (“the Union”) is a democratic union that represents and organizes the 20,000+ students at Dalhousie University. The Union (1) directs its advocacy priorities to fight for student interests, (2) supports and empowers student leaders to make change in their environment, and (3) provides services and grants to support students in their academic and social lives. In pursuit of these objectives, the Union has a governance structure consisting of a Council of elected representatives from different University faculties and student communities, plus 4 executive officers that coordinate the execution of the Union’s responsibilities to students and its day-to-day operations. The President is one such executive officer that acts as the spokesperson of the Union, is responsible for upholding governance within the Union, represents the general membership, and ensures the effective functioning of the Union. This Commissioner is a role specific to providing administrative and logistical support to the President in carrying out their work. Further details can be found below. Support If there are ever any points of support required in carrying out this role, they can be directed to the President to work together on a solution. Your input is important in ensuring this role remains functional, meaningful, and manageable! Responsibilities The regular responsibilities of this role are to: Respond in a timely manner to emails that are forwarded to a shared inbox; Schedule meetings with individuals or groups, by request; Manage the President’s calendar to avoid scheduling conflicts and overscheduling; Schedule standing meetings with individuals or groups each academic term, by request; Distribute meeting packages and meeting minutes to committee members; Relay urgent emails to the correct individuals/group in the absence of the President; and Complete follow up items after meetings, by request. From time to time, you may also be asked to: Carry out routine tasks related to the President’s goal plans; and Provide logistical and organizing support to events attended or hosted by the President. Qualifications An ideal candidate for this role would have the following qualities: An ability to manage time effectively; Strong organizational skills; Reliable and formal communication skills; and Strong interpersonal skills. No prior experience required. Reporting During the first four weeks in the role, there will be short (~15mins) daily meetings with the President. These are meant to be meetings to carry out onboarding tasks, answer any questions related to your work, and build a strong working relationship with the President. After the first four weeks, there will be synchronous meetings on the Mondays, Wednesdays, and Fridays of each week, to the same purpose. Additionally, there will be monthly check-ins between you and the President to discuss how you can be further supported in your work and this can serve as an opportunity to share feedback. The Dalhousie Student Union welcomes the contributions that individuals from traditionally marginalized communities, as outlined under the prohibited grounds for discrimination in the Nova Scotia Human Rights Act, bring to our organization. Marginalized communities include racialized people; Indigenous people; women; lesbian, bisexual, gay, transgender and queer people; and people with disabilities. We encourage applicants to self-identify in their cover letter or application if they are a member of a marginalized community.

What you’ll do

Provide administrative and logistical support to the President by managing a shared inbox and calendar, scheduling meetings, and distributing meeting materials and minutes. Relay urgent communications, complete meeting follow-ups, and occasionally support the President’s goal plans and events.

Requirements

Candidates should have effective time-management and organizational skills, reliable formal communication, and strong interpersonal skills. No prior experience is required.

Listed skills

• Time management · Preferred
• Organization · Preferred
• interpersonal skills · Preferred
• Administrative Support · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Time Management
• Organization
• Formal Communication
• Interpersonal Skills
• Calendar Management
• Meeting Scheduling
• Email Management
• Administrative Support
• Event Coordination
• Follow-Up
• Organizational Skills
• Advocacy
• Communication
• Governance
• Interpersonal Communications
• Taking Meeting Minutes
• Operations
• Scheduling

Job areas

• Administrative
• Education
• Management & Leadership
• Commissioner
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• Sales and Related Workers, All Other

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