Clinical Education Assistant

Job summary

Coordinate clinical placements, practicum documentation, affiliation agreements, deadlines, and student compliance records. Support clinical education coordinators and in-house clinics through scheduling, database and patient-record maintenance, preparation of materials, and communication with students, clinical educators, and community partners.

Job details

Position Details Position Information Position Title Clinical Education Assistant Research Project Department/Unit Communication Sciences & Disorders Location Halifax, Nova Scotia, Canada Posting Number S349-26 Employee Group NSGEU Local 77 Position Type Regular, On-Going Duration of Contract (if applicable) Employment Type Full Time Full-time Equivalency (FTE) 1.0 Salary $27.60-$34.94 per hour ($46,645 - $59,042 per annum based on 32.5 hours per week) Classification C5 Provisional Statement This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role. About Dalhousie University Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018. Job Summary The School of Communication Sciences and Disorders is one of ten units that make up the Faculty of Health. The School offers nationally accredited master’s degrees in both audiology and speech-language pathology with options for both thesis and project-based degrees and which sees applicants from across Canada and internationally. Reporting to the Administrative Manager, the Clinical Education Assistant provides administrative support for the School’s clinical education programs by coordinating student placements, managing records, and supporting faculty. Key Responsibilities Coordinate and support student clinical placements by managing practicum documentation, tracking requirements, maintaining records, and ensuring placement deadlines are met for students and clinical sites. Manage clinical affiliation agreements and placement administration by coordinating agreement renewals, obtaining signatures, tracking approvals, and ensuring agreements are in place before student placements begin. Maintain student compliance and liability requirements by collecting, tracking, and safeguarding immunizations, criminal record checks, vulnerable sector checks, insurance documentation, and other mandatory placement records. Provide administrative support to the Academic Coordinators of Clinical Education (ACCEs) through scheduling, correspondence, database maintenance, preparation of practicum materials, reports, certificates, handbooks, and accreditation-related documentation Support the operation of in-house clinics and clinical learning activities by scheduling clients and students, maintaining patient records in Blueprint, managing appointments, and assisting faculty clinicians with clinic administration. Serve as a primary liaison for students, clinical educators, and community partners by providing information on clinical education processes, placement requirements, policies, timelines, and responding to routine inquiries. Note The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines. Required Qualifications Business/Administrative Professional/Health Administration diploma with a minimum of three years’ related experience (or equivalent combination of training and experience). Strong organizational and time-management skills with the ability to manage multiple priorities, deadlines, and complex scheduling requirements. Excellent written and verbal communication skills, with the ability to interact effectively with students, faculty, clinical educators, and external partners. Demonstrated proficiency with computer applications and databases, including Microsoft Office (Word, Excel, Outlook) and the ability to learn specialized systems. High degree of accuracy, attention to detail, and ability to maintain confidential records and sensitive student information. Ability to work independently while exercising sound judgment, problem-solving skills, and adaptability in a fast-paced environment. Assets Job Competencies The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular: Self-Awareness & Professionalism Integrity Respect & Inclusion Adaptability Knowledge & Thinking Skills Additional Information Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program. Application Consideration Non-probationary bargaining unit employees ( NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit. We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture. Diversity Statement Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information. If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here . Posting Detail Information Number of Vacancies 1 Open Date 10/21/2026 Close Date 10/28/2026 Open Until Filled No Special Instructions to Applicant Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/22355

What you’ll do

Coordinate clinical placements, practicum documentation, affiliation agreements, deadlines, and student compliance records. Support clinical education coordinators and in-house clinics through scheduling, database and patient-record maintenance, preparation of materials, and communication with students, clinical educators, and community partners.

Requirements

Requires a business, administrative, or health administration diploma and at least three years of related experience, or an equivalent combination of training and experience. Candidates should have strong organizational, communication, computer, and record-keeping skills, with accuracy, discretion, independent judgment, and the ability to manage competing priorities.

Benefits

• Defined Benefit Pension Plan
• Health Plan
• Dental Plan
• Health Spending Account
• Employee and Family Assistance Program
• Tuition Assistance Program

Listed skills

• Administrative Support · Preferred
• scheduling · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Microsoft Outlook · Preferred
• written communication · Preferred
• Time management · Preferred
• Problem solving · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Student Placement Coordination
• Administrative Support
• Records Management
• Clinical Documentation
• Agreement Administration
• Compliance Tracking
• Scheduling
• Database Maintenance
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Written Communication
• Verbal Communication
• Confidentiality
• Time Management
• Problem-Solving

Job areas

• Administrative
• Education
• Healthcare

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