Receptionist

Job summary

Provide reception and administrative support to the Admissions and Dean’s Offices, respond to inquiries, and maintain confidential records and applicant files. Coordinate admissions activities, recruitment and onboarding initiatives, and alumni, student, and faculty events.

Job details

Position Details Position Information Position Title Receptionist Research Project Department/Unit Dentistry - Dean's Office Location Halifax, Nova Scotia, Canada Posting Number S323-26 Employee Group NSGEU Local 77 Position Type Regular, On-Going Duration of Contract (if applicable) Employment Type Full Time Full-time Equivalency (FTE) 1.0 Salary $27.60 - $34.94 per hour ($50,232 - $63,584 per annum based on 35 hours per week) Classification C5 Provisional Statement This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role. About Dalhousie University Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018. Job Summary The Faculty of Dentistry (FoD) operates state-of-the-art general and specialty clinics, which are an integral part of our educational programs. More than 100 dentists and dental hygienists support 167 dentistry students and 64 dental hygiene students in our clinics. Our 3,600 alumni live and work all over the world, the majority of whom remain in contact with the Faculty. Reporting to the Manager, Alumni & Student Engagement, and supporting the Admissions Facilitator, the Dean’s Office Receptionist will coordinate admissions activities, supports faculty events and initiatives, delivers front-line reception services, and assists with administrative operations across the Faculty. Key Responsibilities Provide front-line reception and administrative support for the Admissions and Dean’s Offices, serving as the primary point of contact for applicants, students, visitors, and faculty members; responding to inquiries, maintaining confidential records and correspondence, and coordinating office services and administrative activities. Coordinate admissions processes by scheduling meetings, interviews, information sessions, and recruitment activities, and preparing agendas, materials, minutes, and supporting documentation. Maintain and monitor applicant files, databases, and admission records, tracking required documentation and assisting with the preparation of reports, statistics, and admissions-related communications. Support student recruitment, admissions, and onboarding initiatives, including interview coordination, orientation activities, information sessions, and special events. Provide administrative support for alumni and student engagement activities, coordinating donor recognition, bursary acknowledgements, event logistics, registrations, communications, and special faculty events. Note Due to operational requirements, the successful applicant is required to work in-person on campus. Required Qualifications Business/office administration program with a minimum of two years of related experience (or equivalent combination of training and experience). Excellent communication, organization, and interpersonal skills. Attention to detail and ability to multi-task. Sound judgement and confidentiality. Proficiency in MS Office (Word, Access and Excel). Assets Experience in an educational or health-related/professional institution. Job Competencies The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular: Respect & Inclusion Adaptability Knowledge & Thinking Skills Communication Service Additional Information Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program. Application Consideration Non-probationary bargaining unit employees ( NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit. We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture. Diversity Statement Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information. If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here . Posting Detail Information Number of Vacancies 1 Open Date 10/01/2026 Close Date 10/15/2026 Open Until Filled No Special Instructions to Applicant Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/22253

What you’ll do

Provide reception and administrative support to the Admissions and Dean’s Offices, respond to inquiries, and maintain confidential records and applicant files. Coordinate admissions activities, recruitment and onboarding initiatives, and alumni, student, and faculty events.

Requirements

Requires a business or office administration program and at least two years of related experience, or an equivalent combination of training and experience. Candidates need strong communication, organization, and interpersonal skills, attention to detail, sound judgment, confidentiality, multitasking ability, and proficiency in Microsoft Word, Access, and Excel.

Benefits

• Defined Benefit Pension Plan
• Health Plan
• Dental Plan
• Health Spending Account
• Employee and Family Assistance Program
• Tuition Assistance Program

Listed skills

• Organization · Preferred
• Administrative Support · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• report preparation · Preferred
• Multitasking · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Front-Line Reception
• Administrative Support
• Admissions Coordination
• Scheduling
• Records Management
• Database Management
• Report Preparation
• Event Coordination
• Student Recruitment
• Alumni Engagement
• Communication
• Organization
• Interpersonal Skills
• Attention to Detail
• Multitasking
• Confidentiality

Job areas

• Administrative
• Education
• Customer Service & Support

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