Administrative Assistant

Administrative Assistant Location: Moose Jaw, SK Build quality. Strengthen Canada. Are you an organized, detail-driven professional who keeps teams moving? DCC is looking for an Administrative Assistant at the Moose Jaw Site to provide timely, high-quality support in contract payments, document control, reception, financial administration, and data management. Defence Construction Canada (DCC) has supported national defence since 1951 by delivering infrastructure and environmental solutions for the Government of Canada. As an Administrative Assistant, you will help keep that work moving through accurate records, contract payment support, document control, front-office activities, and support to all staff on site. DCC is also proud to be the first federal—and only government—organization recognized as a Gold Seal Employer under the Canadian Construction Association’s Construction Management Certification Program. What You'll Do Administrative Support • Provide daily administrative and operational support to employees at the Moose Jaw Site. • Support other administrative staff with shared priorities, coverage, and site workflow. • Maintain documents, records, files, databases, and correspondence in support of document control and contract administration. • Prepare, track, and file contract documents, payment records, meeting materials, and routine correspondence. • Take and prepare minutes for monthly meetings. • Perform receptionist duties, including greeting visitors, responding to inquiries, directing calls, and supporting front-office coordination. Financial and Data Management • Process accounts payable, vendor payments, service billing, and contract payment information with accurate coding, approvals, documentation, and data entry. • Perform quality control on data entry, including expenses, timesheets, accounts payable, service billing, and contract administration information. • Enter and maintain data related to procurement, contract administration, payment processing, and time reporting in the enterprise system. • Assist with year-end financials, new fiscal year file setup, records archiving, and document retention. Operational Coordination • Prepare purchase orders for office supplies, furniture, and service contracts. • Support site administrative processes, records management, and operational coordination as needed. What We're Looking For Education & Experience Minimum Requirements: • College diploma in Business Administration, Office Administration, or a related field. • Three years of relevant administrative experience or an equivalent combination of education and experience. Preferred Qualifications: • General accounting coursework and/or basic accounting experience. Skills & Abilities • Administrative best practices, records management, and intermediate Microsoft Office skills. • Understanding of accounting principles, accounts payable, and financial processes. • Ability to use applicable computer software and operating systems. • Strong attention to detail, organization, communication, and the ability to manage multiple priorities and deadlines. About Moose Jaw Moose Jaw—ranked #2 among Canada's top small cities and known for one of the "Coolest Downtowns in Canada"—is a vibrant community 73 km west of Regina. Rich in history and home to the Snowbirds (CF 431 Air Demonstration Squadron), Moose Jaw offers: • Mosaic Place & WHL Moose Jaw Warriors • The Trans Canada Trail • Mineral spas, local shops, murals, and attractions like the Tunnels of Moose Jaw, Mac the Moose, and the Western Development Museum. It's a welcoming city with big amenities and small-town charm—a great place to build your career and your life. Why Join Us? We offer meaningful work, opportunities for professional growth, and one of the most competitive benefits packages available—valued at approximately 25–30% of your salary. Health & Wellness • 100% employer-paid health and dental premiums • Generous annual sick leave • $400 annual wellness allowance • $2,500 mental health coverage in addition to regular paramedical coverage • Telus Virtual Health Care • $750 Health Care Spending Account Home & Family • Life, accidental death, and short-term disability insurance • Enhanced employee and family assistance program • Maternity and parental leave top-up to 93% of regular earnings for up to 37 weeks • Flexible workplace options, including a $400 work-from-home allowance every two years Leave & Retirement • Public-service pension plan • Comprehensive vacation and paid leave programs • Deluxe travel benefit plans Working Conditions • Typical office environment • Occasional travel may be required If you're a detail-oriented professional who enjoys supporting teams, managing multiple priorities, and contributing to organizational success, we'd love to hear from you.

The Administrative Assistant provides operational support including contract payment processing, document control, and financial data management. They also perform receptionist duties and assist with site-wide administrative coordination and records maintenance.

Candidates must have a college diploma in Business or Office Administration and at least three years of relevant experience. Proficiency in Microsoft Office and an understanding of accounting principles are required.

• Health insurance • Dental insurance • Sick leave • Wellness allowance • Mental health coverage • Virtual health care • Health care spending account • Life insurance • Accidental death insurance • Short-term disability insurance • Employee and family assistance program • Maternity and parental leave top-up • Work-from-home allowance • Public-service pension plan • Vacation programs • Travel benefit plans

Identified from the job description. Confirm important requirements above.

• Administrative support
• Document control
• Contract administration
• Financial administration
• Data management
• Accounts payable
• Vendor payments
• Service billing
• Records management
• Microsoft Office
• Data entry
• Receptionist duties
• Procurement
• Time reporting
• Attention to detail
• Communication
• Office Supply Management
• Accounts Payable Processing
• Vendor Payments
• Administrative Support
• Office Administration
• Virtual Health
• Workflow Management
• Document Control
• Administrative Functions
• Accounts Payable
• Accounting
• Mental Health
• Billing
• Construction
• Business Administration
• Construction Management
• Contract Management
• Data Entry
• Data Management
• Operating Systems
• Retention Period
• Records Management
• Front Office
• Generally Accepted Accounting Principles
• Payment Processing
• Purchasing
• Coordinating
• Enterprise Application Software
• Quality Control
• Detail Oriented

• Administrative
• Government & Public Sector
• Finance & Accounting
• Construction
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum education

Professional degree

Minimum experience

2+ years

Apply by

Aug 29, 2026

Posting language

English

Working hours

40 hours per week