Administrative Assistant

The Administrative Assistant, based at the Saint-Jean-sur-Richelieu Military base, coordinates and carries out administrative activities for employees at all levels of the business unit. The incumbent provides high-quality, timely, efficient and effective services, including entering and reporting data, and carrying out document and records management. The incumbent also coordinates the preparation of human resources documentation. KEY AND PERIODIC ACTIVITIES The duties and responsibilities listed below are representative but not all-inclusive: Primary Provide daily administrative and operational support to employees at all levels of the business unit Coordinate and provide administrative support and guidance to new administrative assistants to ensure consistency of business unit or service line requirements Carry out quality control of data entry (e.g. monthly expenses, timesheet reporting, accounts payable, service billing) Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration) Track budgets for service level agreements and training and development Process account payables and vendor payments, ensure proper financial coding, obtain delegated signatures and enter data in enterprise resource planning system Prepare year-end financials, set up files and databases for new fiscal year, archive files Other Take and prepare minutes of monthly meetings Prepare purchase orders (e.g. for office supplies, furniture, service contracts) Perform receptionist duties and act as backup for other administrative employees, as required Other duties as assigned SKILLS General and Specific Knowledge Administrative best practices Accounting principles Intermediate MS Office expertise Records management Formal Education and/or Certification(s) and Experience Minimum: college diploma in business or office administration or related field with three years’ relevant experience, or the equivalent Preferred: minimum requirements and general accounting courses and/or basic accounting experience Abilities Use applicable computer software and operating systems Manage multiple deadlines and priorities Demonstrate attention to detail DEVELOPMENT AND LEADERSHIP Provide functional advice and guidance to employees Occasionally coordinate work of other administrative staff in business unit WORKING CONDITIONS Typical office environment with occasional travel Check out your benefits Working with us offers excellent opportunities for growth and advancement—and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary. Your package includes: Health and Wellness 100% employer-paid annual sick leave, and health and dental premiums $400 wellness allowance to help cover expenses such as a gym membership $2,500 for mental health services on top of regular $2,500 paramedical coverage Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans Home and Family Life, accidental-death, and short-term disability insurance Enhanced inConfidence employee and family assistance program Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks Flexible workplace options, including $400 allowance every two years, to support working from home Leave and Retirement Public-service pension Comprehensive vacation and other paid-leave plans, along with enhanced travel benefits coverage

The Administrative Assistant provides daily operational support, including data entry, records management, and budget tracking for the business unit. They also coordinate human resources documentation, process accounts payable, and assist with year-end financial preparations.

Candidates must possess a college diploma in business or office administration and at least three years of relevant experience. Proficiency in MS Office and knowledge of accounting principles are required for this role.

• Health insurance • Dental insurance • Sick leave • Wellness allowance • Mental health services coverage • Virtual health care • Health care spending account • Life insurance • Accidental death insurance • Short-term disability insurance • Employee and family assistance program • Maternity and parental leave top-up • Flexible workplace options • Work from home allowance • Public-service pension • Paid vacation • Travel benefits

• Time managementPreferred
• Attention to detailPreferred
• CommunicationPreferred
• Data entryPreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Data entry
• Records management
• Budget tracking
• Accounts payable
• Financial coding
• Purchase order preparation
• Receptionist duties
• MS Office
• Accounting principles
• Time management
• Attention to detail
• Communication
• Procurement
• Contract administration
• Office Supply Management
• Vendor Payments
• Administrative Support
• Furniture Cleaning
• Office Administration
• Virtual Health
• Accounts Payable
• Accounting
• Budgeting
• Archive File
• Billing
• Community Mental Health Services
• Contract Management
• Training And Development
• Data Entry
• Operating Systems
• Records Management
• Enterprise Resource Planning
• Formal Learning
• Generally Accepted Accounting Principles
• Leadership
• Purchasing
• Service-Level Agreement
• Quality Control
• Detail Oriented

• Administrative
• Finance & Accounting
• Human Resources
• Government & Public Sector
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum education

College diploma

Minimum experience

2+ years

Apply by

Sep 4, 2026

Posting language

English

Working hours

40 hours per week