Administrative Assistant

The Administrative Assistant coordinates and carries out administrative activities for employees at all levels of the business unit. The incumbent provides high-quality, timely, efficient and effective services, including entering and reporting data, and carrying out document and records management. The incumbent also coordinates the preparation of human resources documentation. KEY AND PERIODIC ACTIVITIES The duties and responsibilities listed below are representative but not all-inclusive: Primary Provide daily administrative and operational support to employees at all levels of the business unit Coordinate and provide administrative support and guidance to new administrative assistants to ensure consistency of business unit or service line requirements Carry out quality control of data entry (e.g. monthly expenses, timesheet reporting, accounts payable, service billing) Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration) Track budgets for service level agreements and training and development Process account payables and vendor payments, ensure proper financial coding, obtain delegated signatures and enter data in enterprise resource planning system Prepare year-end financials, set up files and databases for new fiscal year, archive files Other Take and prepare minutes of monthly meetings Prepare purchase orders (e.g. for office supplies, furniture, service contracts) Perform receptionist duties and act as backup for other administrative employees, as required Other duties as assigned SKILLS General and Specific Knowledge Administrative best practices Accounting principles Intermediate MS Office expertise Records management Formal Education and/or Certification(s) and Experience Minimum: college diploma in business or office administration or related field with three years’ relevant experience, or the equivalent Preferred: minimum requirements and general accounting courses and/or basic accounting experience Abilities Use applicable computer software and operating systems Manage multiple deadlines and priorities Demonstrate attention to detail DEVELOPMENT AND LEADERSHIP Provide functional advice and guidance to employees Occasionally coordinate work of other administrative staff in business unit WORKING CONDITIONS Typical office environment with occasional travel

Coordinates administrative activities for employees across all business levels, focusing on data entry, records management, and financial tracking. Provides operational support including budget monitoring, vendor payments, and meeting coordination.

Requires a college diploma in business or office administration with at least three years of relevant experience. Proficiency in MS Office and knowledge of accounting principles are essential.

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Data Entry
• Records Management
• Budget Tracking
• Accounts Payable
• MS Office
• Minute Taking
• Procurement
• Financial Coding
• Quality Control
• Office Supply Management
• Vendor Payments
• Furniture Cleaning
• Office Administration
• Accounting
• Budgeting
• Archive File
• Billing
• Contract Management
• Training And Development
• Operating Systems
• Enterprise Resource Planning
• Formal Learning
• Generally Accepted Accounting Principles
• Leadership
• Purchasing
• Service-Level Agreement
• Detail Oriented

• Administrative
• Finance & Accounting
• Human Resources
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum education

College diploma

Minimum experience

2+ years

Apply by

Aug 7, 2026

Posting language

English

Working hours

40 hours per week