Site Administrator

ON
On-site
Posted Jul 24, 2026
1 position

Opens an external site

Employment type: Full-time
Experience level: Entry, Junior · 0+ years
Minimum education: High school
Posting language: English
Working hours: 40 hours per week

Job summary

The Site Administrator provides administrative support and resident services for condominium properties, acting as the primary point of contact. Key duties include managing financial records, coordinating facility bookings, and supporting board meetings.

Job details

Site Administrator DEL PROPERTY MANAGEMENT INC. , Toronto, Ontario, Canada (On-site) Department: Operations Reports To: Condominium Manager / VP of Operations Location: Scarborough, Toronto Job Type: Full-Time Position Summary The Site Administrator serves as the primary on-site representative for assigned condominium properties, providing comprehensive administrative support and resident services. This role acts as the first point of contact for residents, board members, and service providers while ensuring smooth daily operations and maintaining high standards of customer service. Key Responsibilities Administration & Communication (30%) Liaising with residents, contractors, and vendors in person, by phone and by email Organizing, sorting, and distributing incoming and outgoing mail/couriers Filing and maintenance of condominium corporation records Ordering and maintaining office supplies Preparation of notices and correspondence, and posting accordingly under the Condominium Manager's supervision Financial Administration (25%) Processing common element assessment fees, including facilitating the collection and recording of payments Compiling arrears information and sending corresponding notifications under the Condominium Manager's supervision Processing payables, including preparing purchase orders and cheque requisitions, and ensuring all cheques are reviewed by the Condominium Manager/Assistant Manager prior to disbursement Sending out signed cheques to the vendor directly or to Head Office Accounting, as applicable Reconciling invoices with purchase orders, coding according to account codes, and preparing for the Condominium Manager's signature Resident Services & Records Management (20%) Overseeing bookings of various facilities as applicable (i.e. elevator, party room, guest suites, etc.) Resident file administration and maintenance of the resident's registry Processing and maintenance of other registries as applicable (i.e. enterphone system, key and access fob issuance, bike storage, storage lockers, etc.) Legal & Compliance (15%) Preparation of legal forms (i.e. status certificates, lien notices, etc.) under the Condominium Manager's supervision Meeting Support (10%) Set up and tear down for meetings (i.e. Board meetings, Annual General Meetings, Residents' Meetings, etc.) Attending meetings to register attendees as required Key Skills & Assets Customer service (listening, understanding, clear communication) Working under pressure (fast pace, competing priorities, unexpected issues) Teamwork (working collaboratively and effectively with all members of the team, from Board Directors to maintenance staff) Organizational skills Adaptability and flexibility skills Ability to take initiative Attention to detail Fluent in Cantonese Fluent in Mandarin

What you’ll do

Requirements

Candidates should possess strong organizational and communication skills with the ability to work under pressure. Fluency in Cantonese and Mandarin is required.