Project Specialist

Job summary

Coordinate project activities, schedules, budgets, resources, documentation, and communications from planning through completion. Track progress and risks, support quality assurance and process improvements, and maintain effective relationships with clients, vendors, and internal teams.

Job details

DELVE CONTRACTING INC. 💼 Job Type: Full-Time, Remote 💰 Salary: $110,000–$135,000 CAD per year About DELVE CONTRACTING INC. DELVE CONTRACTING INC. is a Kitchener-based contracting company dedicated to delivering reliable, high-quality construction and contracting solutions. We work closely with clients, vendors, and industry partners to ensure projects are completed efficiently, safely, and in accordance with established quality standards, timelines, and budgets. We are seeking a motivated, organized, and detail-oriented Project Specialist to join our team. This is an excellent opportunity for a professional who enjoys coordinating projects, building strong client relationships, solving problems, and contributing to the successful delivery of construction and contracting projects. Position Overview The Project Specialist will play a key role in coordinating project activities, monitoring progress, maintaining accurate documentation, and supporting communication between clients, sales, and operations teams. The successful candidate will help ensure projects run smoothly from planning through completion while maintaining a strong focus on quality, efficiency, and customer satisfaction. Key Responsibilities Coordinate daily project activities and support project planning, scheduling, and execution. Monitor project progress, timelines, milestones, deliverables, and budgets. Maintain accurate project records, contracts, reports, schedules, and other documentation. Prepare project status reports and communicate updates to management, clients, vendors, and internal teams. Assist with resource allocation, procurement coordination, and scheduling to support efficient project delivery. Respond promptly and professionally to customer inquiries, project-related questions, and service requests. Collaborate with sales and operations teams to support proposals, client requirements, and project handovers. Identify potential project risks, delays, and operational challenges, and assist in developing practical solutions. Track outstanding tasks, resolve issues, and follow up with relevant stakeholders to ensure timely completion. Support quality assurance initiatives and help ensure project deliverables meet established requirements. Identify opportunities to improve internal processes, workflow efficiency, and customer satisfaction. Build and maintain positive working relationships with clients, subcontractors, suppliers, and other project stakeholders. Qualifications and Skills Strong written and verbal communication skills, with the ability to interact professionally with clients and team members. Excellent organizational, analytical, and problem-solving abilities. Experience in project coordination, project management, operations, customer service, or a related role. Ability to manage multiple priorities, meet deadlines, and maintain attention to detail in a fast-paced environment. Strong customer service skills and the ability to understand client needs and provide effective solutions. Familiarity with project scheduling, reporting, budgeting, and resource coordination. Proficiency with Microsoft Office applications, including Excel, Word, and Outlook; experience with project management software is an asset. Ability to collaborate effectively with sales, operations, vendors, and other stakeholders. Previous experience in construction, contracting, or a related industry is preferred. Post-secondary education in business administration, construction management, project management, or a related discipline is preferred. Equivalent professional experience will also be considered. Compensation and Benefits DELVE CONTRACTING INC. offers a competitive compensation package designed to attract and retain talented professionals. Annual Salary: $110,000–$135,000 CAD, depending on qualifications, relevant experience, and demonstrated skills. Additional benefits may include: Competitive compensation: Salary aligned with experience and responsibilities. Performance-based incentives: Opportunities for performance-related rewards, subject to company policy. Professional development: Opportunities to expand project management, coordination, and leadership skills. Career advancement: Potential to grow within the company as responsibilities and experience increase. Collaborative work environment: Work closely with a team committed to delivering quality projects and excellent client service. Paid vacation and time off: In accordance with company policy and applicable employment standards. Health and wellness benefits: Eligibility for health and wellness coverage, subject to the company's benefits plan. Work stability: A full-time position offering the opportunity to contribute to ongoing contracting and construction projects. Note: Benefits and incentive programs are subject to company policies and eligibility requirements. Why Join DELVE CONTRACTING INC.? At DELVE CONTRACTING INC., the Project Specialist will have the opportunity to make a meaningful contribution to project success, strengthen client relationships, and support improvements in operational performance. We value reliability, professionalism, teamwork, and a commitment to delivering results. If you are an organized and proactive professional who enjoys coordinating projects and helping teams achieve their goals, we encourage you to apply. How to Apply Interested candidates are invited to submit their resume and a brief cover letter outlining their relevant experience and qualifications. Email: delvecontractinginc@gmail.com Subject Line: Application – Project Specialist – Kitchener We look forward to hearing from qualified candidates who are ready to contribute to our team's success.

What you’ll do

Coordinate project activities, schedules, budgets, resources, documentation, and communications from planning through completion. Track progress and risks, support quality assurance and process improvements, and maintain effective relationships with clients, vendors, and internal teams.

Requirements

Candidates should have experience in project coordination, project management, operations, customer service, or a related role, along with strong communication, organizational, analytical, and problem-solving skills. Familiarity with scheduling, reporting, budgeting, resource coordination, and Microsoft Office is expected; construction experience and post-secondary education in a related field are preferred.

Benefits

• Performance-Based Incentives
• Professional Development
• Career Advancement
• Collaborative Work Environment
• Paid Vacation and Time Off
• Health and Wellness Benefits
• Work Stability

Listed skills

• Project Coordination · Preferred
• scheduling · Preferred
• Customer service · Preferred
• Client Relationship Management · Preferred
• Problem solving · Preferred
• Quality assurance · Preferred
• Process Improvement · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project Coordination
• Project Planning
• Scheduling
• Budget Monitoring
• Documentation Management
• Status Reporting
• Resource Coordination
• Procurement Coordination
• Customer Service
• Client Relationship Management
• Risk Identification
• Problem-Solving
• Quality Assurance
• Process Improvement
• Microsoft Excel
• Microsoft Word

Job areas

• Construction
• Management & Leadership
• Administrative
• Customer Service & Support