Administrative assistant, Administration

As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a director or manager reporting to a vice-president. You also provide administrative support to other members of your unit as needed. You help coordinate, plan and prioritize your unit’s management activities. You interact with many different stakeholders. You proactively and independently make decisions and carry out tasks in accordance with your superior’s administrative needs. The ability to communicate effectively and tailor your approach as needed is therefore essential. More specifically, you will be required to: Carry out various secretarial activities, including writing, layout, updating, production and linguistic revision of information documents from the various sectors Carry out various administrative tasks related to internal management (sales follow-up, dashboard, expense account follow-up, inventory and material management, performance evaluations, etc.) Support the manager in the management and follow-up of his/her agenda, calls, emails and mail Prepare and attend various meetings, including those of the management committee. Write up the minutes and ensure the follow-up of these meetings Participate in the logistical organization of various events (team meetings, committees, assemblies, travel, public relations activities, etc.) Collaborate in the preparation of the annual budget and budget monitoring during the year (analysis and justification of variances). What we offer* Competitive salary and annual bonus 4 weeks of flexible vacation starting in the first year Defined benefit pension plan that provides predictable, stable income throughout retirement Group insurance including telemedicine Reimbursement of health and wellness expenses and telework equipment * Benefits apply based on eligibility criteria. What you bring to the table Trade school diploma in a related field A minimum of three years of relevant experience Please note that other combinations of qualifications and relevant experience may be considered Advanced proficiency in written and spoken French Intermediate to advanced proficiency in Microsoft 365 Office Suite applications Action oriented, Communicates effectively, Customer Focus, Differences, Interpersonal Savvy, Nimble learning, Plans and aligns, Situational adaptability, Tech savvy Equity, Diversity, Inclusion and Accessibility At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve. If there's something we can do to help make the recruitment process or the job you're applying for more accessible, let us know. We can provide accommodations at any stage in the recruitment process. Just ask! Trade Union (If applicable) Job Family Administration (FG) Unposting Date 2026-08-31

The administrative assistant provides secretarial and administrative support to a manager, including agenda management, meeting coordination, and document preparation. They also assist with internal management tasks such as budget monitoring, inventory control, and logistical event planning.

Candidates must have a trade school diploma in a related field and at least three years of relevant experience. Proficiency in Microsoft 365 Office Suite and advanced skills in written and spoken French are required.

• Competitive salary • Annual bonus • 4 weeks of flexible vacation • Defined benefit pension plan • Group insurance • Telemedicine • Reimbursement of health and wellness expenses • Telework equipment

• CommunicationPreferred
• Inventory managementPreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Secretarial activities
• Agenda management
• Meeting coordination
• Budget monitoring
• Microsoft 365 Office Suite
• Communication
• Planning
• Prioritization
• Linguistic revision
• Inventory management
• Performance evaluations
• Logistical organization
• Action oriented
• Customer focus
• Situational adaptability
• Action Oriented
• Administrative Support
• Microsoft 365
• Experimental Learning
• Administrative Functions
• Adaptability
• Budgeting
• Management
• Customer Service
• Public Relations
• Expense Account
• Sales
• French Language
• Microsoft Office
• Performance Review
• Telehealth
• Writing
• Technical Acumen

• Administrative
• Management & Leadership
• Finance & Accounting
• Administrative Assistant Administrator
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum education

Professional degree

Minimum experience

2+ years

Apply by

Sep 1, 2026

Posting language

English

Working hours

40 hours per week