SALES COORDINATOR

About ZyTech ZyTech is a manufacturer, innovator and distributor of high-quality building materials for the construction industry. We’re building better structures, teams and communities JOB SUMMARY We are looking for a Sales Coordinator for our Crossfield office to support the sales team and assist with a variety of business functions to ensure the team operates efficiently and effectively. The ideal candidate will provide dedicated support to our existing customer base, with a strong focus on internal operations and administrative coordination. JOB DUTIES AND RESPONSIBILITIES: * Answer incoming phone calls, providing excellent customer service and addressing inquiries promptly * Manage daily invoicing and credit processes, ensuring accuracy and timely processing. Enter credit/debit payments into ERP software (BisTrack) and coordinate with the Credit Department. * Collaborating with manufacturing teams in Crossfield/ Airdrie & Leduc for Alberta orders. Send appropriate documents, changing orders for correct jobs. * Prepare sales quotes and create organized sales folders for sales personnel to facilitate efficient operations. * Close credit/debit machine transactions and send reports to the Finance Department. * Create and receive purchase orders (POs) and ensure accurate scanning of POs into ScanTrack. Notify relevant personnel of invoice entries. * Maintain customer relations by scheduling shipments and providing timely updates on production packages. * Organize and send appropriate documentation for manufacturing processes, ensuring orders are correctly aligned with job specifications. REQUIREMENTS: * Familiarity with office equipment, such as printers/ copiers, and phone systems. * Understanding of sales, marketing, and point of sale systems. * Experience with computer software i.e., MS Office Suite * Knowledge of manufacturing, logistics operations and the general construction industry. * Knowledge or experience in manufactured wood products, would be an asset. * Ability to prioritize tasks, Strong time management skills. * Excellent organizational skills. * Strong oral and written communication skills in English are required for this position. We offer a comprehensive benefits package that includes health and dental coverage, a company RSP plan, and paid time off. Our programs is designed to support employee well-being and provide long-term security.

The Sales Coordinator provides administrative support to the sales team by managing invoicing, credit processes, and sales quotes. They also coordinate with manufacturing teams and maintain customer relations through shipment scheduling and production updates.

Candidates should be proficient in MS Office and familiar with point of sale systems and office equipment. Knowledge of the construction industry, manufacturing, and logistics is required, with experience in manufactured wood products being an asset.

• Health Coverage • Dental Coverage • Company RSP Plan • Paid Time Off

• Customer servicePreferred

Identified from the job description. Confirm important requirements above.

• Customer Service
• Invoicing
• ERP Software
• Sales Quoting
• Purchase Order Management
• Scheduling
• Time Management
• Organizational Skills
• Written Communication
• Oral Communication
• MS Office Suite
• Logistics Operations

• Sales
• Administrative
• Construction
• Manufacturing
• Logistics

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week