Project Coordinator

Headcount Type: New Application Deadline: August 28, 2026 The Company DILFO is proud to be trusted by the Ontario construction community to deliver the best for our clients’ needs. We design, install, and provide maintenance for HVAC, heating, cooling, refrigeration, and plumbing systems for large scale projects across different industries. Our team of skilled individuals shares a vision of building with integrity and collaboration to bring quality and innovation to our work every day, and we are honoured to have been recognized by the Ottawa Business Journal as one of Ottawa’s Best Places to Work. The Team DILFO has a strong team culture that heavily invests in team member wellness and our community. We host regular social events including Pub nights, golf day, pizza Fridays, and more. We are extremely invested in our local community, partnering with the YMCA for the Cycle for Strong Kids annually, donating to the Ottawa Food Bank, partnering with Boys and Girls Club Ottawa to create opportunities for young people, and donating to charities our team members support. DILFO also offers additional benefits including: Health and Dental Benefit plan Group RRSP matching plan Employee Assistance Program that includes virtual medicine Fixed number of paid Wellness days Corporate program through Good Life Fitness Discretionary bonus program The Role As a Project Coordinator, you’ll play a vital role in supporting our Project Managers throughout the construction lifecycle. From coordinating submittals and RFIs to tracking costs, maintaining documentation, and preparing closeout packages, you’ll help ensure that every detail of a project runs smoothly, on time, and in compliance with both contract specs and company procedures. What You’ll Be Doing Coordinate with general contractors, sub-trades, and suppliers to ensure timely communication and information sharing Review and submit shop drawings and equipment documentation Assist with project startup, training schedules, and job costing administration Track and manage project documentation, including RFIs, change orders, site instructions, and logs Maintain digital and physical project files and documentation systems Use project management platforms (e.g., PCL PDC, Procore) to update and manage deliverables Prepare final close-out packages including as-builts, manuals, test reports, and commissioning records Follow all company health & safety protocols What You Bring to the Table Experience working in a team-based environment; construction experience is a strong asset A degree in construction management, mechanical engineering, or similar—or equivalent experience as a Project Coordinator or certified technologist Familiarity with construction drawings, equipment submittals, and specifications Strong Microsoft Office skills—especially Excel and Outlook An understanding of mechanical systems and the construction sequencing process Who You Are Highly organized with the ability to juggle multiple tasks and deadlines Detail-oriented and committed to accuracy A strong communicator who builds positive working relationships with clients and trades A team player who thrives in a fast-paced, collaborative environment Curious and committed to learning and growing in the construction field Why Work With Us Competitive compensation and benefits Paid wellness days and employee assistance programs Ongoing training and opportunities for advancement Strong team culture with regular social events and community involvement A chance to contribute to high-profile mechanical projects across Ottawa and beyond Working Conditions Sitting for prolonged durations, especially when performing computer-based tasks. Performing tasks in a noisy environment. Manual dexterity for tasks such as typing and handling system-related tools or equipment. Occasional bending, reaching, or climbing (e.g., to conduct surveying tasks). Occasional travel within the Ottawa region to job sites. We thank all applicants for their interest in working at DILFO; only those identified for further consideration will be contacted. Accommodations for disabilities are available, where needed, upon request. DILFO uses artificial intelligence as part of the screening process. DILFO does not accept and is not responsible for any fees related to unsolicited résumés from recruitment agencies. Recruitment agencies should not submit resumes in response to this posting to DILFO employees or any associated company location.

The Project Coordinator supports Project Managers by managing project documentation, including RFIs, submittals, and change orders throughout the construction lifecycle. They also handle job costing administration and prepare final close-out packages to ensure project compliance and timely delivery.

Candidates should possess a degree in construction management, mechanical engineering, or equivalent experience in a similar role. Proficiency in Microsoft Office and familiarity with construction drawings and mechanical systems are essential for this position.

• Health and dental benefit plan • Group RRSP matching plan • Employee assistance program • Virtual medicine • Paid wellness days • Good life fitness corporate program • Discretionary bonus program

• OrganizationPreferred
• Microsoft ExcelPreferred
• CommunicationPreferred
• Microsoft OfficePreferred
• Project managementPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Project coordination
• Construction management
• Mechanical systems
• Shop drawings
• RFI management
• Job costing
• Microsoft Office
• Excel
• Outlook
• Procore
• PCL PDC
• Documentation management
• Communication
• Organization
• Construction sequencing
• Plumbing Systems
• Change Orders
• Curiosity
• Microsoft Excel
• Artificial Intelligence
• HVAC
• Architectural Drawing
• Construction
• Construction Management
• Employee Assistance Programs
• Innovation
• Information Sharing
• Job Costing
• Surveying
• Mechanical Engineering
• Fine Motor Skills
• Project Management
• Mechanical Systems
• Microsoft Outlook
• Shop Drawing
• Submittals (Construction)
• Typing
• Coordinating
• Commissioning
• Project Files
• Detail Oriented

• Construction
• Engineering
• Management & Leadership
• Administrative
• Project Coordinator
• Statistical, Mathematical and Related Associate Professionals
• Project Management Specialists

Minimum education

Bachelor’s degree

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week