District Administrative Assistant

Job summary

The Administrative Assistant performs essential secretarial and clerical duties, including creating court documents, managing client files, and taking minutes. They also coordinate staff travel, track unit attendance, and assist with file audits to ensure program efficiency.

Job details

Why should YOU choose Dilico? * Optional Flexible schedule to support work-life balance * OMERS Pension plan available to all employees * Competitive salaries * Generous paid vacation time for Permanent employees * Paid time off at Christmas above paid vacation time * EFAP available to all employees and their families * Benefit plan that includes dental, healthcare, and vision services for Permanent employees * A chance to make a difference in the community Positions Available: 1 - Permanent Full-Time Position Position Location: Longlac, ON (this position is not remote) Closing Date: November 24, 2026 Competition #: 1718 Position Overview: Under the direction of a Child Welfare Manager, the Administrative Assistant participates in organizing the program by ensuring that daily duties are maintained and completed in a timely manner and client files are kept accurate and current. The Administrative Assistant is responsible for performing administrative, secretarial and clerical duties for the program: creating court documents; letter typing; minute taking; filing of reports, progress notes, and discharge summaries; conducting or assisting with file audits; ensuring forms are available; preparing purchase orders; coordinating the travel/accommodation of staff/clients and the use of Agency vehicles within program; and tracks attendance of unit staff and their whereabouts during the day. Qualifications and Requirements: * A minimum one-year Office Administration – General Certificate is required. * A two-year Office Administration Diploma is preferred. * A minimum of two years’ experience with Anishinabek children, youth, individuals and families. * Two or more years’ experience in secretarial and/or reception duties, preferably in a Child Welfare setting. * Candidates without the specific education qualifications, but who possess an appropriate combination of child welfare experience and other academic qualifications will also be considered. * Satisfactory Criminal Records Search; including Vulnerable Sector Check. * Required to work flexible hours as determined by the respective Service Manager in relation to service requirements. * Must possess a valid Class G Driver’s License and access to a reliable personal vehicle with $1 million dollar liability. Hours of Work: 32.5 hours per week Please apply directly at https://www.dilico.com/careers/ [https://www.dilico.com/careers/] As an Indigenous Agency Dilico gives preference to Indigenous people. Dilico is committed to diversity in the workplace and encourages applications from all qualified candidates. Only those considered for an interview will be contacted. Dilico Anishinabek Family Care 200 Anemki Place | Fort William First Nation | ON | P7J1L6 TF +1 855 623 8511 | T +1 807 623 8511

What you’ll do

The Administrative Assistant performs essential secretarial and clerical duties, including creating court documents, managing client files, and taking minutes. They also coordinate staff travel, track unit attendance, and assist with file audits to ensure program efficiency.

Requirements

Candidates must have at least a one-year Office Administration certificate and two years of experience working with Anishinabek children, youth, and families. A valid Class G Driver's License and a satisfactory Criminal Records Search with a Vulnerable Sector Check are also required.

Benefits

• Flexible schedule • OMERS Pension plan • Competitive salaries • Paid vacation time • Paid time off at Christmas • EFAP • Dental services • Healthcare services • Vision services

Listed skills

• Administrative Support · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Secretarial duties
• Reception duties
• Minute taking
• File management
• Court document preparation
• File audits
• Purchase order preparation
• Travel coordination
• Data tracking
• Clerical duties
• Child welfare knowledge
• Office Administration
• Time Off Management
• Valid Driver's License
• Discharge Summaries
• Auditing
• Child Welfare
• Clerical Works
• Typing
• Filing

Job areas

• Administrative
• Social Services
• Government & Public Sector
• District Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive