Secondary School Secretary (1.0 FTE - Permanent)

COPE Comp. 26-371 Closing date: 2026-08-13 @ 4:00 pm EST Secondary School Secretary - Permanent Location: Timmins High and Vocational School Start date: August 24, 2026 Vacancy Details: 1.0 FTE (full-time, 35 hours/week) This posting is for an existing vacancy. Position Summary Reporting to the School Administrators, the Secondary School Secretary plays a key role in the effective operations of the office through the performance of a variety of secretarial and administrative duties. The successful candidate will provide the necessary support to the school, students, and parents/guardians while ensuring that integrity of information is maintained. Qualifications Education and Experience Post-secondary diploma in Office Administration or a related field. Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook. Experience with board-specific software such as Aspen and SparkRock is considered an asset. Skills And Abilities Strong organizational skills with the ability to manage multiple priorities efficiently and effectively. Excellent written, verbal, and interpersonal communication skills. Proven ability to work independently with minimal supervision. Demonstrated analytical, organizational, and problem-solving abilities with exceptional attention to detail. Commitment to maintaining confidentiality and professionalism at all levels of the organization. Ability to establish priorities and consistently meet deadlines. Compensation: Salary as per the current COPE collective agreement $27.67 - $32.07 per hour Interested Candidates Postings can be found on the DSB1 website at and on Apply to Education at Please apply using Apply to Education by clicking the Apply button. Applications received through any other method will not be considered. DSB1 may use Artificial Intelligence (AI) tools to assist in screening and assessing applicants, as defined under the Employment Standards Act (ESA). AI is not used to make final hiring decisions. In DSB1, final hiring decisions are made by DSB1 staff. Additional Information Internal applicants shall provide a covering letter indicating the position to which they are applying, a complete resume, a copy of their most recent performance appraisal (if applicable), a letter of support from their immediate supervisor, and a list of three references (one which must be the current supervisor). External applicants shall provide a covering letter and a complete resume, including complete information about experience, training, employment history, dates, places and addresses of previous employers, a copy of their most recent performance appraisal (if applicable), and a list of three references (one which must be a current or recent supervisor). Must provide a Criminal Background Check with vulnerable Sector Screening prior to employment. - AN EQUAL OPPORTUNITY EMPLOYER- It is the policy of District School Board Ontario North East to support fair, equitable and transparent hiring and promotion practices for all qualified employees and applicants for employment in order to attract and retain quality employees who facilitate the learning environment for our students. The procedures for the hiring and promotion of staff will be based on DSB1 Hiring Policy & Procedure 1.2.22. Accommodation Upon request, we will provide reasonable accommodations for candidates who have temporary or permanent disability, or who otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect to the recruitment and selection process. If you require accommodation please contact The Board thanks all applicants for their interest; however, only those selected for an interview will be contacted. This information is collected under the authority of the Education Act, and M.F.I.P.P.A. and is used to determine eligibility for employment. Jonathan Byer (Board Chair) - Lesleigh Dye (Chief Executive Officer) 2026-08-05

The Secondary School Secretary performs a variety of secretarial and administrative duties to ensure effective office operations. The role involves providing essential support to school administrators, students, and parents while maintaining information integrity.

Candidates must have a post-secondary diploma in Office Administration or a related field and proficiency in Microsoft Office Suite. Experience with Aspen and SparkRock software is considered an asset.

• Microsoft WordPreferred
• Microsoft ExcelPreferred
• Microsoft OutlookPreferred
• Problem solvingPreferred
• Attention to detailPreferred
• Time managementPreferred

Identified from the job description. Confirm important requirements above.

• Office Administration
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Organizational Skills
• Written Communication
• Verbal Communication
• Interpersonal Communication
• Problem-solving
• Attention To Detail
• Confidentiality
• Time Management

• Administrative
• Education
• Government & Public Sector

Minimum education

Professional degree

Minimum experience

0+ years

Apply by

Sep 5, 2026

Posting language

English

Working hours

35 hours per week

Seniority

Entry level