Administrative Assistant

An Administrative Assistant keeps an office running smoothly. You’re the support hub for managers, teams, and clients — handling organization, communication, and day-to-day operations. Core Duties Office Management Answer and direct phone calls, emails, and messages Greet visitors and manage reception/front desk Maintain office supplies, equipment, and order new items Schedule meetings, book conference rooms, and arrange travel Administrative Support Prepare, edit, and format documents: reports, presentations, memos, letters Manage calendars for executives/managers and coordinate schedules Take meeting minutes and distribute action items Handle confidential information with discretion Data & Records Organize and maintain physical + digital files and databases Data entry, updating spreadsheets, and generating basic reports Track budgets, invoices, expenses, and process paperwork Communication & Coordination Act as liaison between departments, clients, and vendors Draft and send correspondence on behalf of management Coordinate events, team meetings, and office announcements Key Skills Needed Organization: Juggling multiple tasks and deadlines Communication: Professional email, phone, and in-person etiquette Tech: MS Office/Google Workspace, Excel, PowerPoint, scheduling tools, CRM systems

The Administrative Assistant is responsible for keeping the office running smoothly by providing support to managers, teams, and clients. This includes handling organization, communication, and day-to-day operations.

The role requires strong organizational and communication skills, as well as proficiency in technology such as MS Office and Google Workspace. Experience in managing schedules, handling confidential information, and coordinating events is essential.

Identified from the job description. Confirm important requirements above.

• Organization
• Communication
• Tech

• Administrative

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week

Location requirements

Country, Canada

Application method

Direct apply is available