Executive Administrator

Job summary

The Executive Administrator manages the daily administrative operations of the centre, including support for the Executive Director and Board of Directors. This role facilitates information flow, coordinates events, and oversees the Administrative Coordinator.

Job details

Executive Assistant About DEWC The Downtown Eastside Women’s Centre (DEWC) exists to support and empower women and children, living in extreme poverty in the Downtown Eastside of Vancouver, who are particularly vulnerable to violence, exploitation, injustice and injury. Through low barrier Drop-In Centers and Emergency Shelters, DEWC provides basic need services, programs, and specialized supports to over 1000 women and children daily to help them survive the conditions that surround them. See website (www.dewc.ca [http://www.dewc.ca]) for details on our mission and mandate as well as programs and services. Job Summary The Executive Administrator manages the efficient administration of the Downtown Eastside Women's Centre, including the office of the Executive Director and Board of Directors. The position facilitates the flow of information, prepares correspondence and reports, coordinates department events, and manages calendars, acting as administrative liaison with other DEWC dept. and contacts. She will oversee and support the Administrative Coordinator. This hands-on role is responsible for overseeing all day-to-day administrative matters relating to the Executive Director and Board of Directors. She will be an active member of the leadership team, reporting directly to the Executive Director and working closely with the Board of Directors. About You * 3+ years experience in an similar Administration role * Demonstrated administrative skills, including report writing * Efficient organizational skills including record keeping, scheduling, and problem-solving abilities * Strong computer and IT skills including Office365, Salesforce, Word, Excel, and QuickBooks * Must have a strong working knowledge and analysis of the issues impacting women in the downtown eastside, Candidate must work from strong feminist analysis and within an anti-oppression framework * Excellent communication skills required, including the ability to work in a respectful and cooperative manner with co-workers, and centre members * Ability to work within a chaotic environment and with a diverse community of women * Hourly position that requires some work outside of normal business hours to undertake position responsibilities, meet deadlines, and ensure delivery of high-quality programs and services. Benefits of Joining the DEWC Team Healthcare: Extended health & dental coverage including vision, prescription medications, alternative therapies, EAP, life insurance and long-term disability. Paid time off: 3 weeks paid vacation in the 1st year, 4 weeks after 1 year; 13 paid statutory holidays; 12 paid sick days annually. Access to time off to handle family or personal situations. For your Retirement: Enrolled in the Municipal Pension Plan with a matching contribution from DEWC. Other perks: Compressed work schedule, employee loan program; Regular staff development days; DEWC employees are considered first for any open positions. POSITION DETAILS: * Permanent, full-time, 9 day fortnight schedule * Excluded position: $31.69 - $34.97 per hour based on experience * Application Closing Date: November 2nd 2026 / Start Date: ASAP For full job description visit: https://dewc.ca/get-involved/careers/ [https://dewc.ca/get-involved/careers/] Indigenous women and women of colour are strongly encouraged to apply Additional languages spoken an asset. **While we thank all applicants for their interests, only shortlisted candidates will be contacted** shortlisted candidates will be contacted**

What you’ll do

The Executive Administrator manages the daily administrative operations of the centre, including support for the Executive Director and Board of Directors. This role facilitates information flow, coordinates events, and oversees the Administrative Coordinator.

Requirements

Candidates must have at least 3 years of administrative experience and strong proficiency in Office365, Salesforce, and QuickBooks. A deep understanding of issues impacting women in the downtown eastside and a commitment to a feminist, anti-oppression framework are required.

Benefits

• Extended health and dental coverage
• Vision care
• Prescription medications
• Alternative therapies
• Employee Assistance Program
• Life insurance
• Long-term disability
• Paid vacation
• Paid statutory holidays
• Paid sick days
• Municipal Pension Plan
• Employee loan program
• Staff development days

Listed skills

• scheduling · Preferred
• Problem solving · Preferred
• Salesforce · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Communication Skills · Preferred
• Leadership · Preferred
• record keeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative management
• Report writing
• Organizational skills
• Scheduling
• Problem-solving
• Office365
• Salesforce
• Word
• Excel
• QuickBooks
• Feminist analysis
• Anti-oppression framework
• Communication skills
• Leadership
• Record keeping
• Report Writing
• Microsoft 365
• Record Keeping
• Organizational Skills
• Ability To Meet Deadlines
• Time Off Management
• Administrative Functions
• Microsoft Excel
• Alternative Therapies
• Communication
• Training And Development
• Employee Assistance Programs
• Problem Solving
• Loans
• Medical Prescription
• QuickBooks (Accounting Software)

Job areas

• Administrative
• Social Services
• Management & Leadership
• Executive Administrator
• Administrative Manager
• Office Supervisors
• Administrative Services Managers

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