Customer Service & Operations Specialist

Job summary

The specialist coordinates ocean and air freight transportation solutions while managing the full lifecycle of shipments from booking to invoicing. They ensure regulatory compliance and maintain clear communication with clients, carriers, and vendors to facilitate timely deliveries.

Job details

Role Purpose: The Customer Service and Operations Specialist supports DP World Canada's Freight Forwarding team by coordinating seamless transportation solutions for ocean and air freight. This role offers an exciting opportunity to manage shipments, ensure compliance, and deliver top-notch customer service in a fast-paced and dynamic freight forwarding environment. Key Responsibilities: * Organize and arrange transportation for customers with strong focus on ocean and air freight. * Create files, arrange for pickup and obtain shipment documentation necessary for domestic/international transportation, liaison between parties to provide status updates. * Follow appropriate work instructions or checklist to create consistency and minimize errors. * Enter shipment and bookings details into approved freight forwarding platforms in a timely and accurate manner, submit all required documentation from the system (i.e. Master, AES, ACI, EDI, booking confirmations, etc.) and create invoices. * Use approved external providers as necessary to arrange transportation of goods. Quickly resolve any miscommunication and disputes to ensure safe on-time deliveries. * Ensure safe transport execution in line with official requirements. * Manage shipments from open to close – handle all day-to-day operational activities and close out the file in accounting. Knowledge & Qualifications: * 2 plus years working within the freight forwarding industry with a strong focus on ocean and air freight. * Graduate of an accredited freight forwarding program with strong day to day knowledge of the Freight Forwarding platforms. * Comprehensive understanding and expertise in the application of Canada's import and export regulations. * Proactive and collaborative team player with exceptional customer service skills. * Effective verbal, written, and interpersonal skills and the ability to communicate with clients, carriers, other forwarders, and vendors. * Knowledge and experience in PC and MS Office applications. * Must be fluent in English. * Previous Canadian work experience or experience working directly with Canadian industries.

What you’ll do

The specialist coordinates ocean and air freight transportation solutions while managing the full lifecycle of shipments from booking to invoicing. They ensure regulatory compliance and maintain clear communication with clients, carriers, and vendors to facilitate timely deliveries.

Requirements

Candidates must have at least two years of experience in the freight forwarding industry with expertise in ocean and air freight. A graduate degree from an accredited freight forwarding program and a comprehensive understanding of Canadian import and export regulations are required.

Listed skills

• Customer service · Preferred
• Problem solving · Preferred
• Compliance · Preferred
• MS-Office · Preferred
• Communication · Preferred
• Data entry · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Freight forwarding
• Ocean freight
• Air freight
• Import regulations
• Export regulations
• Shipment documentation
• Customer service
• Logistics coordination
• Invoicing
• MS Office
• Communication
• Problem solving
• Compliance
• Data entry
• Accounting
• Customer Service
• English Language
• Freight Forwarding
• Interpersonal Communications
• Operations
• Requirements Management
• Create Invoices

Job areas

• Logistics
• Transportation
• Customer Service & Support
• Administrative
• Operations Customer Service Specialist
• Scheduler / Operations Coordinator
• Stock Clerks
• Production, Planning, and Expediting Clerks

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