Lease Documentation Coordinator

[https://dundeerealty.sharepoint.com/sites/SharedServices/HR/Talent%20Acquisition/B.%20Job%20Descriptions/00.%20Images%20&%20Logos/X-FINALS/LinkedInBanner_Generic.png] Dream Industrial REIT is looking for Lease Documentation Coordinator! We are seeking a highly organized and detail-oriented individual to join our team as a Coordinator, Lease Documentation. Who are you? The coordinator will be responsible for ensuring accurate and efficient processing of lease and legal documentation, tracking of lease and legal agreements, and managing databases related to lease and legal documents. The successful candidate will work closely with the legal and leasing departments to ensure timely processing and management of documents, as well as communicating with internal stakeholders to ensure lease-related data accuracy. What will you do? Below are some of the primary responsibilities you will be taking on in this role. There will be more, but we can discuss those in person. * Prepare initial drafts of lease documents using standard landlord templates; * Process and track documentation from inception through execution, including lease agreements, amendments, renewals, terminations, offers to lease and other documentation required by the Lease Documentation, Leasing, and Property Management teams; * Coordinate the circulation of documents for review, approval, and signature; * Review lease documents to ensure completeness and accuracy; * Maintain organized electronic records and ensure all documentation is properly filed and tracked; * Provide administrative and documentation support to the Leasing and Lease Documentation teams; and * Assist with preparing summaries, reports, and lease abstracts as required. What type of experience do you need? * Strong organizational skills and exceptional attention to detail. * Excellent written and verbal communication skills. * Experience working as a legal assistant, lease administrator, or in a documentation/legal support role within a REIT, landlord, brokerage, or related real estate environment. * An assertive self-starter with the ability to work both independently and collaboratively. * Strong time management skills with the ability to handle multiple documents and deadlines simultaneously. * Proficiency with Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat. Who are we? Dream Unlimited Corp. is an award-winning Canadian real estate investment, development and management company with approximately $28 billion of assets under management in North America and Europe. Our scope of business includes asset management and management services for both publicly listed real estate as well as private capital. Dream has grown substantially since its formation in 1996, becoming one of Canada’s leading real estate companies with a diverse workforce in North America and Europe. We are one of Canada’s largest developers, building communities for people to live in; developing land, homes, condominiums, retail centers and renewable power projects. We also build communities to work in, bringing office, industrial and retail spaces to life. We invest in and manage properties, enriching them for the people who work here and the greater community. Our entrepreneurial spirit drives us to seize unconventional opportunities and approach every project with passion and purpose. At Dream, we care about our employees, provide exciting work opportunities, open work environments, and fun events, fostering an atmosphere where continuous learning and innovation thrive. Join us and make a difference. We look forward to hearing from you, but please note; due to the high volume of applications, only candidates who qualify will be contacted. This position is for an existing vacancy. Dream Unlimited is committed to workplace diversity and provides accommodations to applicants with disabilities throughout our hiring process. If you require accommodation through any aspect our process, please let us know and we will work with you to meet your needs. Our recruitment process may include the use of Artificial Intelligence (AI) during the screening process.

The coordinator is responsible for drafting, processing, and tracking lease and legal documentation throughout the execution lifecycle. They will also manage databases, ensure data accuracy, and provide administrative support to the leasing and property management teams.

Candidates should have experience as a legal assistant or lease administrator within a real estate environment. Strong organizational skills, attention to detail, and proficiency in Microsoft Office and Adobe Acrobat are required.

• Time managementPreferred
• Attention to detailPreferred
• Microsoft OfficePreferred

Identified from the job description. Confirm important requirements above.

• Lease documentation
• Legal documentation
• Database management
• Lease administration
• Document drafting
• Time management
• Attention to detail
• Written communication
• Verbal communication
• Microsoft Office
• Adobe Acrobat
• Organizational skills
• Data accuracy
• Lease abstracts
• Reporting
• Legal Support
• Continuous Development
• Self-Starter
• Lease Contracts
• Organizational Skills
• Microsoft Word
• Microsoft Excel
• Assertiveness
• Asset Management
• Brokerage
• Management
• Communication
• Property Management
• Renewable Energy
• Innovation
• Microsoft Outlook
• Real Estate
• Real Estate Investments
• Time Management
• Verbal Communication Skills
• Workplace Diversity
• Templates
• Detail Oriented

• Administrative
• Legal
• Finance & Accounting
• Documentation Coordinator
• Real Estate Legal Secretary
• Legal Secretaries
• Legal Secretaries and Administrative Assistants

Minimum experience

2+ years

Posting language

English

Working hours

35 hours per week