Office Administrator

Job summary

The office administrator provides comprehensive administrative support to all departments, including reception duties, document management, and office maintenance. They also assist with scheduling, inventory tracking, and basic accounting tasks such as invoice preparation.

Job details

Kintera, formerly known as DWB/Chartwell, is a multi-disciplinary consulting firm specializing in services and solutions for the resource sector. Kintera has a close-knit team, a diverse client base and a strong reputation for outstanding quality and service. Our offices are located across all regions of British Columbia. Overview: We’re looking for an outstanding individual to join our business services team. The office administrator is responsible for providing administrative support for all levels of the organization and assisting with keeping the office running smoothly. The successful candidate will get hands-on experience in the administrative operations and would be under the supervision of the Manager of Business Services in the North Vancouver office. What We Offer: * Flexible work/life balance and a supportive, tight‑knit team * A comprehensive benefits package, including extended health, bonus program, RRSP matching, professional development allowances, and more * Opportunities to grow and build your career within a team that recognizes and develops talent * A fun, professional, and safety‑first work environment Job Responsibilities: * General reception duties, phones and front door, shipping, and filing. * General administrative support duties for all departments including printing, copying, document formatting and other requests as required. * General office maintenance, tidying, keeping kitchen & bathroom supplies maintained. * Organization and scheduling of travel, conferences, and department activities. * Ordering supplies & maintaining equipment inventory. * Tracking and scheduling company vehicle maintenance and care. * Assisting with data management and project archives. * Assisting with additional administrative or billable project tasks as required. * Assisting accounting with preparation of monthly client invoices. * Assisting staff with time entry, expense, and credit card forms. Qualifications: * 1-2 years previous administrative and/or customer service experience * Post-Secondary certificate or diploma from an administrative, business management or communication program is considered an asset * Intermediate Microsoft Office skills (Teams, Word, Excel, Outlook) * Excellent verbal and written communication skills * High degree of accuracy and attention to detail * Willingness and ability to learn new processes Compensation: * The pay range for this position is $24- $27 per hour; pay will be commensurate with experience and qualifications. Applications will be accepted until the position is filled. We look forward to hearing from you!

What you’ll do

The office administrator provides comprehensive administrative support to all departments, including reception duties, document management, and office maintenance. They also assist with scheduling, inventory tracking, and basic accounting tasks such as invoice preparation.

Requirements

Candidates should have 1-2 years of administrative or customer service experience and intermediate proficiency in Microsoft Office. A post-secondary certificate or diploma in a relevant field is considered an asset.

Benefits

• Extended health • Bonus program • RRSP matching • Professional development allowances • Flexible work/life balance

Listed skills

• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Microsoft Office · Preferred
• Microsoft Word · Preferred
• Inventory management · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Reception
• Microsoft Office
• Microsoft Teams
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Communication skills
• Data management
• Document formatting
• Inventory management
• Scheduling
• Invoicing
• Attention to detail
• Administrative Support
• Vehicle Maintenance
• Accounting
• Management
• Customer Service
• Communication
• Consulting
• Data Management
• Document Formatting
• Operations
• Filing
• Detail Oriented

Job areas

• Administrative
• Consulting
• Customer Service & Support
• Finance & Accounting
• Office Administrator
• Office Manager (General)
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers